Overview
The Risk And Governance Officer works with the Chief of Staff and Head of Board Governance to ensure the Trust’s Corporate Affairs are undertaken to high standards of probity and in compliance with statutory and legislative requirements. The role provides secretarial and administrative support to the Trust Board and Committees, services and minutes meetings, supports risk management processes, and assists with governance across the organisation.
There is a focus on producing minutes, agendas, correspondence, reports, emails, presentations, project plans and spreadsheets using Microsoft Office, with a high level of keyboard skills and accuracy. The role may involve long periods of sitting while taking minutes and requires the ability to concentrate on minute-taking with attention to detail. Interruption management and meeting deadlines for agendas and minutes are also part of the role. Occasional exposure to distressing or emotional circumstances may arise in relation to staff performance issues, patient/client dissatisfaction, or complaints. The post holder will stay informed of NHS developments relevant to the post and participate in relevant conferences and local network meetings as agreed with the Trust Board Governance Manager.
Equality, Diversity & Inclusion (EDI) is a priority; initiatives include staff networks and development programmes aimed at improving representation and inclusion across the workforce.
Key Responsibilities
* Board Secretariat: provide high‑level administrative support to the Head of Board Governance and Trust Board and Committees; service meetings, take and transcribe minutes to a high standard, and prepare agendas and papers.
* Proactively monitor progress against Committee action logs, liaising with Executive Directors and advising the Committee Chair of outstanding issues; resolve agenda issues using independent judgement.
* Support the Head of Board Governance in ensuring the Board and Committees run efficiently and are accurately minuted, and that Directors receive appropriate support in risk management.
* Planning Committee Agendas in negotiation with Non-Executive Chairs and Executive Leads; deliver governance arrangements for statutory committees, including maintenance and disclosure of statutory registers and documents.
* Coordinate and minutes for Trust Management Executive meetings (as required), liaising with senior staff on agenda items; arrange the annual schedule of Board and Committee meetings.
* Draft and type correspondence and other documents, ensuring accuracy, spelling and grammar; work with autonomy, prioritising own workload and knowing when to refer to the Head of Board Governance.
* Regularly review Board Members’ mandatory training records and liaise with members whose training is due to expire to ensure compliance.
* Support the Head of Board Governance with ordering items necessary for the smooth running of the Trust Board and governance processes (ads hoc).
* Collaborate with the Head of Risk Management to maintain an effective risk management function; identify, escalate and report risks through appropriate governance structures.
* Promote strong governance and implement strategies to enhance staff knowledge of governance, risk processes and regulatory requirements.
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