Job Description
Main Purpose
To support the Housing Support Accountant in delivering an efficient housing payables function, ensuring timely and accurate invoice processing in line with statutory, contractual and audit requirements.
Key Responsibilities
* Manage and monitor the Housing Invoices mailbox, reviewing, splitting and cataloguing invoices and supporting documents.
* Process invoices, credit notes, statements and direct debits through document imaging software into the main accounting system (Business Central), ensuring correct coding and VAT treatment.
* Raise and manage purchase orders, match invoices to goods received notes, works orders (Orchard/Totalmobile), and delivery tickets.
* Verify compliance-related service invoices (e.g. fire alarms, asbestos inspections) prior to processing.
* Set up new vendors in liaison with Corporate Finance, ensuring documentation compliance.
* Reconcile supplier statements and resolve discrepancies including duplicate invoices, incorrect charges or missing documents.
* Process tenant recharges and raise sales invoices with supporting evidence.
* Ensure VAT compliance and maintain accurate financial records.
* Respond promptly to invoice and payment queries from internal teams and suppliers.
* Support continuous improvement within the Housing Support Finance function.
Person Specification
Essential:
* Experience using Microsoft Office
* Basic understanding of invoice processing and VAT requirements
* Strong numeracy and attention to detail
* Ability to work independently and as part of a team
* GCSEs (A–C) including Maths and English (or equivalent experience)