Job Introduction
Compliance Officer
£28,000 - £30,000 per annum
Home based
Monday to Friday, 9am to 5pm, 37.5 hours per week
Closing Date: 31st January 2026
Introduction to the role of Compliance Officer:
Our goal is to ensure an outstanding recruitment experience for all parties involved.
The Compliance Officer is crucial to this process, offering assistance with all facets of new employee onboarding and administration.
It is essential to uphold high standards of professional customer service and data accuracy while serving as the initial point of contact for employees, managers and candidates.
Key job responsibilities of the Compliance Officer include:
1. Manage the onboarding process for all applications
2. Complete pre-employment checks including DBS checks, RTW checks, references and pre-employment health declarations in line with employment law and CQC guidelines
3. Maintain a database of candidates currently and previously onboard
4. Use of applicant tracking system to process, issue, and maintain documents relating to candidates
5. Ensuring documentation received from new starters is correct
6. Maintain effective systems for processing / monitoring the Disclosure & Barring Service and Overseas Police Checks
7. Obtaining employment, personal and academic references
8. Ensure all files and records are kept up to date
9. Update live Excel trackers in relation to starters / non starters
10. Compile onboarding files for audit
11. Liaise with managers and successful candidates to ensure the new starter process is managed efficiently.
12. Liaise with hiring managers regarding candidates start, induction and pre-booked holidays
13. Generation of weekly and monthly reports to update managers / SLT on candidates’ onboarding status
14. Respond appropriately to telephone, email and written enquiries and information requests.
15. Ensure all new starter and new appointment information is sent to HR within agreed deadlines
16. Ensure administrative processes are completed accurately, including the issue of Contracts, Employee Handbooks and other correspondence.
17. Being first point of contact for all new starter-related queries, providing advice and support, when necessary.
18. Liaising with L&D, Payroll, and HR teams to ensure processes align and a smooth new starter experience
19. Ensure all new starters are added to Payroll each month.
20. Send Compliance files to Payroll and Onboarding files to HR departments
21. Maintain accurate recruitment records in line with GDPR
22. Booking new starters onto Induction training and liaising with L&D team to ensure attendance
Essential skills, knowledge and experience required:
23. Minimum of 2 years experience of high volume recruitment onboarding within Health & Social care
24. Experience working with an Applicant Tracking System
25. Strong administrative experience
26. Able to work in a pro-active way and on own initiative, without close supervision
27. Able to work as part of a team and contribute to shared goals
28. Ability to work in a customer focussed environment
29. Ability to prioritise workload and work in an organised way to meet tight deadlines
30. Ability to communicate both verbally and in writing to a variety of audiences
31. Experience of developing good working relationships with colleagues or customers
32. Experience of working with confidential information and an understanding of GDPR
33. Experience of using MS Office for processing letters, spreadsheets or other documentation
34. Ability to set up and maintain readily accessible filing systems
35. Excellent interpersonal skills
Desirable:
36. Understanding of CQC recruitment requirements
37. An understanding of employment law as it applies to recruitment and contracts
Benefits
38. Highly competitive salary
39. Fully paid induction and training
40. Company pension
41. Professional development
42. Westfield Health Plan
43. Blue light card
About Us
Gray Healthcare is a specialist Health and Social Care provider, supporting people with complex needs, disabilities and long-term conditions looking to step back into the community from in-patient support services. At Gray Healthcare, we offer our own dynamic approach to care, enabling people to move back into their own homes - into their own communities – giving them control of their life. We create a bespoke support package for each individual, with support from our own multi-disciplinary team, adaptable to meet all current and future needs.