Job Number
BU03904
School/Department
Reaching Wider
Grade
4
Contract Duration
Maternity Cover for 6 Months (in the first instace)
Responsible to
Project Manager
Overview
Reaching Wider North and Mid Wales partnership will be delivering a national mentoring programme across Wales. The project will recruit, train, and coordinate HE undergraduates to be mentors to learners engaged in 16-19 education, offering a package of mentoring support for the academic year 2023 to 2026.
The post holder will support the team with a range of clerical duties to support the team to deliver a successful programme.
Reaching Wider North and Mid Wales regional partners are Aberystwyth University, Bangor University, Wrexham Glyndwr University, Open University, Coleg Cambria, Coleg Ceredigion, Coleg Cymraeg Cenedlaethol, Grwp Llandrillo Menai and NPTC Grwp.
The Project
The online mentoring project is an initiative designed to widen access to higher education (HE) in Wales. Medr awarded grant funding for this targeted intervention, aimed to deliver a package of mentoring support for learners in Year’s 9 through to year 13 (aged 14–19) in education within priority groups identified by Medr.
Using an online mentoring platform, Brightside, the programme has delivered online one-to-one mentoring, pairing mentees with undergraduate and postgraduate mentors studying in higher education institutions (HEIs) in Wales. The extension of funding is to expand the delivery to more of Reaching Wider's priority learners.
Purpose of the Job
The purpose of the role is to provide effective administrative support for this Medr funded project, supporting the project staff with project objectives and activities, ensure effective delivery of the project and compliance with relevant financial and procurement requirements as stipulated by the university and Medr.
Main Duties and Responsibilities
1. Ensure that all paperwork is completed accurately and meets audit requirements.
2. Supported by the Project Manager, liaise with the Project Accountant to raise and administer budgetary queries.
3. Monitor project partners and sub-contractors submission of invoices and any relevant supporting documents to ensure these are received in a timely manner, raising any issues or queries with the Project Manager.
4. Maintain effective administrative and financial systems and processes to efficiently process invoices and expenses.
5. Support the Project Officers with administrative tasks in relation to project objectives and activities.
6. Provide administrative support evaluation processes associated with the project in line with Medr monitoring requirements.
7. Participate in networks within the institution or externally in order to pass on information promptly and keep people informed to ensure co-ordination of effort and that work is done effectively.
8. Assist with the programme monitoring, data collection efforts and evaluations and ensure feedback is shared with the project participants to ensure continuous improvement of the project.
9. Running reports on the data to feed into Medr’s Annual Monitoring Statement (AMS) as well as creating excel reports for specific feedback requests.
10. Provide administration support to facilitate the smooth running of programmes and events.
11. Carry out other administrative duties as required.
The post holder may be required to undertake other duties which fall within the grade of the job, in discussion with their manager.
This job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the post holder.
Other Duties and Responsibilities
12. The post holder will be expected to participate in performance review and developmental activities.
13. The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.
14. The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/herself and for other members of staff, students and visitors affected by his/her actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
15. The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.
Person Specification
Qualifications/Training
Essential
16. Minimum of 5 GCSEs at grades A* - C (incl. English and Maths) or NVQ level 2 in a relevant subject area or possess equivalent experience in an administrative or clerical capacity.
Desirable
17. NVQ level 3 in a relevant subject area.
18. ECDL Certificate.
Experience/Knowledge
Essential
19. Experience of working within an office /administrative environment.
20. Experience of working with databases Skills/Abilities.
Desirable
21. Experience of working in a financial environment.
22. Worked in a Higher Education environment.
Skills/Abilities
Essential
23. Proficient in the use of Microsoft Office applications (Word, Excel etc).
24. Excellent communication skills.
25. Ability to manage workload, prioritise tasks and meet deadlines.
26. Ability to work independently and demonstrate initiative.
27. Excellent organisational skills and ability to handle a varied and demanding workload.
28. Accurate data entry and attention to detail.
Other
Essential
29. The ability to speak Welsh fluently and carry out tasks such as writing emails in Welsh to a variety of audiences is essential for this post.
General
We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Silver award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.
All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.
All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.
Disclosure & Barring Service
This post is subject to a satisfactory enhanced Disclosure & Barring Service check.
As Bangor University meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, all applicants who are offered employment will be subject to a criminal record check from the Disclosure & Barring Service (DBS) before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions. DBS checks will be updated every 3 years.