About the role
The section coordinator role will support the SZC team by taking responsibility for maintaining administration
tasks including but not limited to managing timesheets, welcoming new starters, coordinating diaries and
arranging events as required whilst monitoring progress, maintaining accurate records.
What you'll be doing
* Undertake general office administration duties including control of all mail, co-ordinating diaries,
processing and maintaining personnel records including vulnerable assets such as mobile telephones;
make necessary returns. Arrange travel, hotels and vehicles,
* Organise meetings and the production, collation and dissemination of documentation for and resulting
from them. Take minutes when required and follow up actions from the meeting.
* Provide a consistent presence on behalf of the team delivering excellent customer service levels.
Provide communications to the team, including sending messages as required.
* Maintain an efficient electronic filing system paying particular attention to records of standing meetings,
statutory records, and approvals.
* Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by
ordering stationery and other office consumables as required.
* Report team problems e.g. IT and office facilities and monitor response.
* Act as a central point of contact for the team, ensuring efficient communication flows both within the
team and with external stakeholders. Relay important information, updates, and announcements.
* Support the vetting & onboarding coordinator by liaising with, delegates and suppliers to ensure
smooth entry to the project
* Supporting the site team by organising their overtime allowances and timesheets.
* Support compliance with internal and external audits
* Review and process recruitment requirements
* Manage Project data bases. Maintain and update team trackers, including but not limited to the
Team Directory and Absence trackers, keeping all details accurate and up to date.
* Collaborate with team leaders to define and track key performance metrics, providing regular reports
and analysis to support decision-making and continuous improvement.
* Support the Senior Management team with calendar management and ad-hoc tasks
* Assist in the coordination of training sessions, workshops, and project-related events, including venue
bookings, catering, and preparation of materials.
* Plan and execute team social events, such as office celebrations and team-building activities
Who we're looking for
Essential
* Ability to collaboratively work with other teams
* Ability to work on own initiative as well as part of a team
* Ability to organise, multi-task and prioritise
* Experience of office working
* Excellent organisational skills
* Administration experience
* Experience of using Office 365
42 hours per week
office based position
Why work for us
Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:
* Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
* 25 days paid annual leave (pro rata)
* Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
* Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we're driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.
From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit:
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:
Job Reference: BBUK15384