Job summary
Secondment opportunity (up to 12 months)
We are looking for a skilled Administrator to work alongside our friendly, highly motivated team in offering excellent Administrative support to the Acute Therapy teams across ESHT.
The successful candidate will have excellent computer skills, knowledge of various ESHT IT systems such as Health Roster, Integra, ESR and MyLearn together with experience in using Word, Excel and MS Teams.
This role will be offering support on both Conquest and Eastbourne District General, so the ability to travel independently between sites may be required.
Responsibilities
* Provide efficient and confidential administrative support
* Undertake telephone work, taking and relaying messages, making appointments and managing diaries as required
* Maintain an efficient and effective filing system and email distribution lists
* Prepare agendas, take minutes, update action plans and circulate to distribution lists
* Assist therapists with equipment ordering to ensure adequate stock levels are maintained, liaising with Millbrook, Adult Social Services and patients / nominated contacts
* Assist with the organisation of undergraduate placements in conjunction with the Professional Leads and maintain detailed databases for therapy student coordination and Band 5 rotations
* Organise therapy work-experience placements and co-ordinate with the relevant parties
* Assist with recruitment and induction of new staff
* Undertake specific projects as delegated by the Professional Lead Occupational Therapist, Professional Lead Physiotherapists and Clinical and Operational Lead
* Support clinical staff with the inputting of data onto Excel spreadsheets as required
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries, staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Details
Date posted: 13 March 2026
Pay scheme: Agenda for Change
Band: Band 3
Salary: £24,937 to £26,598 a year per annum, pro rata
Contract: Secondment
Working pattern: Part-time
Reference number: 374-KN296
Job locations: Base TBC, as may require cross-site cover; Eastbourne DGH; BN21 2UD
Job responsibilities
Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.
Person Specification
Qualifications
* Essential: Educated to GCSE level or equivalent including Maths and English; NVQ3 admin or equivalent experience
* Desirable: Recognised computer/ typing/ business qualification
Experience
* Essential: Previous office experience with own responsibility
* Experience of ESHT IT systems
* Extensive knowledge of Excel/Word
* Desirable: Experience of prioritising own workload
* Experience of implementing policies and procedures
* Experience within health or social care
Other
* Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975; submission for Disclosure to the DBS is required.
* Certificate of Sponsorship: Applications from job seekers who require current Skilled worker sponsorship to work in the UK will be considered alongside all other applications.
Employer details
Employer name: East Sussex Healthcare NHS Trust
Address: Base TBC, as may require cross-site cover; Eastbourne DGH; BN21 2UD
Employer's website: http://jobs.esht.nhs.uk/
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