Job Description
To provide the day to day administration support to the regional teams in support of the business plan. We are looking for someone to start ASAP.
Specific Responsibilities
* Ensure that United Living HSE&Q standards, operating processes, company policies and all legislative requirements are understood, implemented and adhered to at all times.
* Learn and understand the United Way of working ensuring that the processes are complied with and adopted into your daily disciplines.
* Provide a comprehensive administration service to all projects/offices/department as required.
* Create and maintain office systems including site files, health and safety files and associated documentation in line with company procedures.
* Create and format documents in Word, TotalMobile and Excel for presentation or reporting purposes as required.
* Manage the survey function on TotalMobile during the pre-works period, highlighting potential issues in good time.
* To produce weekly summary report on current project status for pre-works period, highlighting potential issues. Also administrating project trackers.
* To communicate with residents by letter/telephone to make appointments and obtain Waiver from residents refusing all or certain elements of the works at survey stage.
* To liaise with clients to resolve problems/issues at earliest opportunity.
* Filing, scanning and uploading of documents during pre-works, works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Company’s Document Management System.
* Compile and produce project specific Health and Safety Files and O & M manuals as required.
* Keep up to date, property notes on TotalMobile to ensure latest information is available to the project team.
* Assist in the production of site literature.
* Provide support as required to members of the Division.
* Maintain the Divisional Archiving system in accordance with company procedures.
* Ensure that the registering, issuing, scanning and filing documents.
* General office duties.
* Undertake the archiving of completed documents as required.
* Any other duties as assigned.
Qualifications
* Proficient IT skills particularly Microsoft Office, in particular must be competent in using Excel.
* Well organised with good time management skills.
* Strong written and oral communication skills
* Previous experience in a similar administration role
Additional Information
If you are seeking a dynamic and diverse work environment, we're offering:
* Competitive salary and benefits package
* Opportunities for career progression aligned with the company’s growth
* Immediate interview for qualified candidates
How to Apply:
If you are ready to be part of our expanding team and contribute to our success, apply today for immediate consideration. Join us on this exciting journey of growth and innovation!