Executive Assistant (People Operations and Communications)
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Are you highly organised, proactive, and passionate about enabling senior leaders to focus on what matters most? We’re looking for an Executive Assistant to provide exceptional administrative support to our Executive Team and Communications function. This is a pivotal role that ensures smooth operations, effective stakeholder engagement, and contributes directly to our strategic objectives. This is a full‑time permanent role, and the successful candidate will need to be based within an hour’s commute of our head office in Widnes as you will be required to attend the office at least once a week.
The Deal
* Flexibility: Work your 37.5 hours over 4 days for a long weekend or 5 days to accommodate commitments. Work from home, from our head office in Widnes, or a flex between the two. Requirement to travel to the head office at least once a week.
* Pension: Contributory pension scheme.
* Benefits: Retail discounts, holiday discounts, cycle‑to‑work scheme and travel discounts through our benefits app.
* Best Lives Possible: Working for an award‑winning charity passionate about ensuring our colleagues and the people we support lead the best lives possible.
* Development: We’ll work with you to develop your career or learn new things. We’re passionate about developing our people!
* Support: From our Employee Assistance Programme (available 24/7), financial support options, and wellbeing fund you’ll have support available to lead an easier (financial) life.
Day To Day
* Executive Support: Manage complex diaries, coordinate meetings, and handle inboxes for Executive Team members, ensuring priorities are met and time is optimised.
* Meeting & Event Coordination: Prepare agendas, book rooms and travel, and oversee logistics for high‑profile meetings and events.
* Financial Administration: Process expenses, credit card reconciliations, and Agresso transactions, ensuring compliance and accuracy.
* Communications Support: Assist with stock management, reward and recognition schemes, and budget tracking for the Communications team.
* Governance & Reporting: Prepare board papers, track actions, and support governance processes to maintain organisational transparency.
* Stakeholder Engagement: Build strong relationships internally and externally, ensuring seamless communication and collaboration.
Our Ideal Candidate
* Proven experience supporting senior leaders in a dynamic, fast‑paced environment.
* Exceptional organisational and time management skills, with the ability to juggle multiple priorities.
* Strong communication skills – written and verbal – with a professional and approachable style.
* Financial administration experience, including expenses and procurement systems (Agresso or similar).
* Proficiency in Microsoft applications (Teams, SharePoint, Excel, Word, PowerPoint, Outlook, PowerBI).
* Ability to handle confidential information with discretion and professionalism.
Desirables
* Project management experience or qualifications.
* CIPD Level 3 or equivalent HR knowledge.
* Experience in communications support and event coordination.
Why Join Us?
* Be at the heart of strategic operations, working closely with the Executive Team and senior leaders.
* Play a key role in shaping positive stakeholder experiences and organisational success.
* Enjoy a varied role with opportunities to develop your skills in governance, communications, and project coordination.
Please note, if you are interested in this role, we welcome your application as soon as possible! Depending on the volume of applications received, the vacancy may be closed before the expected advertising end date.
Interested and want to know a bit more? To find out more about our charity, check out this video: https://www.youtube.com/watch?v=Z-zYkoj7x8s.
We’re really proud to be a Hive HR Employee Voice Certified organisation, a recognition that confirms our commitment to creating a culture where our colleagues are not only encouraged to share their thoughts, but where this feedback is actively sought and acted upon to drive positive change at every level.
In our 2025 Colleague Engagement Survey, 59% (nearly 3,800) of our people shared their feedback and insights, giving us an incredible Employee Net Promoter Score of +34. The Employee Net Promoter Score is a measure of how willing our colleagues are to recommend us as a good place to work to their loved ones – and a score of +34 is considered a Very Good score when compared to global benchmarks set by hundreds of other organisations.
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