Executive Assistant to Managing Director
Part time – 20 hours a week
Milton Keynes, hybrid (2 days WFH)
Permanent
Are you a proactive, detail-driven professional who thrives in a fast-paced environment? We’re looking for an exceptional Executive Assistant to join a globally recognised brand.
You will provide high-level administrative support to the Managing Director. The role requires exceptional communication skills, discretion, and the ability to manage complex schedules and confidential information.
What You’ll Be Doing:
* Calendar Management: Coordinate and manage the Director’s schedule, including meetings, appointments, and travel.
* Document Management: Create, proofread, and edit presentations, documents, and reports. Maintain and organise digital and physical files.
* Project Assistance: Support special projects and initiatives; conduct research and compile data as needed.
* Communication: Handle incoming and outgoing communications, including email correspondence, phone calls, and written materials.
* Travel Coordination: Plan and book domestic and international travel arrangements; prepare detailed itineraries and manage changes as needed.
* Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items.
* Expense Reporting: Prepare and track expense reports and reimbursements in a timely and accurate manner.
* Relationship Management: Serve as a liaison between internal/external stakeholders.
What are we looking for?
* Proficient in Microsoft Office Suite, with Advanced level PowerPoint skills
* Tech-savvy and comfortable learning new software and tools.
* Previous EA/PA experience
* Excellent organisational and time-management abilities.
* Strong verbal and written communication skills.
* High level of discretion and confidentiality.
* Ability to multitask and adapt to changing priorities under pressure.
* Professional demeanour with a strong sense of initiative.
* Positive attitude and team-oriented mindset.
* A calm, can-do attitude with the ability to juggle multiple priorities.