About Pxa
Recently rebranded, Pxa (pronounced Pik-sa) is an all-in-house marketing agency in the heart of Cardiff. Pxa was founded over a decade ago by CEO Darshan Patel, who was born and raised in Wales. Darshan decided the world needed a bit more personality in its pixels. During the rapid growth of our client base, we have the exciting opportunity to grow our Operations Team with a new Operations Assistant, who will assist the Director and Head of Operations, with executive support to the CEO and operational team support for the group.
Role
We are looking for a highly organised and proactive Operations Assistant to provide essential support across our leadership team and wider group. This role will involve acting as Personal Assistant to the CEO, while also providing administrative and coordination support to the Head of Operations and the broader Operations function.
The ideal candidate will be detail-oriented, adaptable, and comfortable balancing executive support with operational administration in a fast-paced and growing organisation.
Key Responsibilities
As an Operations Assistant, you will have responsibilities to our teams and employees, alongside the wider business and stakeholders.
Executive Support to the CEO
* Manage the CEO's diary, schedule meetings, appointments, and travel arrangements.
* Prepare agendas, briefing packs, and take minutes for leadership meetings.
* Draft correspondence, presentations, and reports on behalf of the CEO.
* Handle confidential matters with professionalism and discretion.
* Monitor and prioritise communications to ensure efficient decision-making and time management.
Operational Support
* Provide day-to-day administrative support to the Head of Operations and wider operations.
* Assist with project coordination, tracking actions, and maintaining timelines.
* Support business administration tasks such as expenses, purchase orders, and budget tracking.
* Coordinate and prepare documentation, reports, and team communications.
* Help organise operational meetings, training sessions, and company events.
* Act as point of contact for cross-team queries and ensure smooth information flow across the group.
Skills & Experience:
* Previous experience in a PA, Executive Assistant, or Administrative/Operations role
* Strong organisational and multi-tasking skills, with the ability to prioritise effectively.
* Excellent written and verbal communication skills.
* Confident using MS Office / Google Workspace (Docs, Sheets, Slides, Calendar)
* Experience supporting senior leadership working across teams.
* Discretion and ability to handle sensitive and confidential information.
Personal Attributes:
* Professional, approachable, and confident with stakeholders at all levels.
* Proactive and resourceful, able to anticipate needs and act independently.
* Flexible, adaptable, and comfortable in a fast-paced environment.
* Detail-orientated with a commitment to accuracy.
* Collaborative team player with a positive, solution-focused attitude.
Why join us?
It's an exciting time to join the Pxa team while we're growing and gaining new experiences. Alongside this, you can expect:
* Free on-site parking
* Personal development with funded courses
* Benenden Health Insurance
* Hybrid working opportunities
* Friendly and relaxed culture
* Monthly team events/meals
Note: This job description and person specification will be subject to review in the light of changing circumstances and is not intended to be rigid or inflexible but should be regarded as providing guidelines and accountabilities within which the individual works.
Job Types: Full-time, Permanent
Pay: £26,000.00 per year
Benefits:
* Company events
* Company pension
* Health & wellbeing programme
* On-site parking
Application question(s):
* This role is based in Cardiff and does require office attendance. Does this meet your expectations?
* This role is being advertised for £26,000pa. Does this salary meet your expectations?
Location:
* Cardiff CF11 0SN (preferred)
Work Location: In person