Part-time | 15 hours per week | Hybrid | Oxford-based
Oxford Online School is a small, growing online school providing high-quality education to students for whom traditional schooling is not always the right fit. We are seeking ahighly organised and conscientious HR, Compliance & Safeguarding Officerto support our people operations, regulatory compliance, and safeguarding systems.
This is apart-time, hybrid rolesuited to someone with experience in HR administration and safeguarding/compliance within education or a regulated environment.
The Role
The post holder will play a key role in ensuring that the school’sHR processes, statutory compliance, and safeguarding administrationare robust, well-documented, and inspection-ready at all times.
The rolesupports the Designated Safeguarding Lead (DSL)but doesnotcarry statutory DSL responsibility.
Key ResponsibilitiesHuman Resources
* Support recruitment administration, including job adverts, interview documentation, and pre-employment checks
* Prepare contracts, offer letters, and onboarding documentation
* Maintain accurate personnel files and HR records
* Maintain theSingle Central Record (SCR)in line with statutory requirements
* Support staff onboarding and offboarding processes
* Track staff training, absence, probation periods, and contract changes
* Act as a first point of contact for routine HR and people-related queries
* Liaise with payroll/accountants regarding starters, leavers, and changes
Compliance & Governance
* Maintain compliance trackers (DBS, right to work, qualifications, training)
* Monitor completion of mandatory training (safeguarding, Prevent, KCSIE)
* Ensure policies are up to date, implemented, and acknowledged by staff
* Prepare compliance and evidence packs for inspections and audits
* Track actions arising from audits, inspections, or internal reviews
* Maintain complaints, grievances, and whistleblowing logs (process-based)
Safeguarding (Support to DSL)
* Administer safeguarding records and logs securely
* Monitor safeguarding training compliance for all staff
* Support the DSL with documentation, reporting, and follow-up actions
* Maintain safeguarding policies and staff acknowledgements
* Coordinate safeguarding-related communications and reminders
* Prepare safeguarding documentation for inspection purposes
* Escalate concerns promptly to the DSL in line with policy
What This Role Is Not
* The statutory Designated Safeguarding Lead
* A teaching or academic role
* A marketing, admissions, or parent-facing role
* A finance or budgeting role
Person Specification
* Experience in HR administration or people operations
* Experience working with compliance processes in education or a regulated sector
* Familiarity with safeguarding processes at an administrative or support level
* High attention to detail and strong organisational skills
* Ability to handle confidential and sensitive information professionally
* Confidence working independently in a small organisation
* Experience working in a school, college, AP, or online education setting
* Experience maintaining a Single Central Record
* Knowledge of Ofsted expectations
* CIPD Level 3 (or working towards)
* Experience using safeguarding systems (e.g. CPOMS or similar)
Working Pattern & Location
* 15 hours per week, flexible across the week
* Hybrid role, with on-site presence in Oxford required
* Year-round role (not term-time only)
* £16–£20 per hour, depending on experience
Safeguarding Commitment
* Oxford Online School is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to safer recruitment checks, including an enhanced DBS check.
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