We have a fantastic opportunity for an adaptable and hands-on Facilities/Office Manager to join this professional organisation during an exciting period of growth and transformation. This role is ideal for someone who thrives in a varied, fast-paced environment and is not afraid to roll up their sleeves.
This role would suit someone who enjoys both the strategic and the practical side of facilities management. One day you might be reviewing safety protocols or coordinating with contractors, the next you could be collecting supplies or updating the car parking system. If you’re looking for a role where your work genuinely impacts the day-to-day happiness and productivity of your colleagues—and you don’t mind getting stuck in—this could be the perfect fit.
This is a full time permanent position working 37.50 hours per week. Hybrid working is available, initially working 4 days in the office and 1 day from home.
Key Responsibilities
Oversee day-to-day office operations in Basingstoke and London, ensuring facilities are safe, compliant, and functional.
Manage third-party suppliers and negotiate service contracts (e.g. cleaning, maintenance).
Coordinate cleaning schedules, building access, office moves, and workstation setups.
Ensure compliance with Health & Safety regulations and GDPR requirements
Procure office supplies, including stationery, kitchen goods, and consumables.
Monitor and manage facilities-related budgets, identifying cost efficiencies.
Maintain accurate asset registers and emergency response plans.
Lead and support internal office projects, events, and workspace layout changes.
Handle basic admin duties and internal communications around facilities updates.
Occasionally travel to the London office (approx. 1–2 times per month).
About You
Must-Have:
Proven experience in office/facilities management, ideally across multiple sites.
Working knowledge of health, safety, and compliance standards (e.g. H&S regulations).
Basic understanding of budget and cost management.
Hands-on, proactive mindset with a “no task too small” attitude.
Experience negotiating vendor and supplier contracts.
Nice-to-Have:
Familiarity with OSHA or equivalent occupational safety standards.
Previous experience supporting office-based projects and initiatives.
Personal Attributes:
Highly adaptable, organised, and able to juggle multiple tasks.
Excellent interpersonal and stakeholder management skills.
Comfortable working independently and using initiative.
Detail-oriented and solution-focused.
What’s In It for You
Annual performance-related bonus
Generous pension scheme
25 days holiday plus public holidays (with the option to buy/sell up to 5 days)
Additional paid day off for volunteering
Hybrid working with flexibility to decrease in-office time
Life assurance and healthcare benefits
Employee Assistance Programme (EAP) and wellbeing resources
Discounted gym membership and free eye test vouchers
Season ticket travel loan (where applicable)