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Join our dynamic team as a Production Coordinator, playing a crucial role in delivering exceptional live events and high-quality video productions within a fast-paced, collaborative environment. You'll be the linchpin, ensuring seamless execution across our client's London-based events and supporting our video production studio. This role involves close coordination with our Technical and Coordination team in Mountain View, California, offering a unique opportunity to work across international boundaries.
Duties & Responsibilities
* Manage the entire event lifecycle, from initial booking through to successful execution.
* Act as the primary point of contact for event stakeholders, fostering strong relationships and ensuring clear communication.
* Oversee all logistical aspects of events, including vendor management and resource allocation.
* Maintain meticulous event records and documentation, ensuring accuracy and efficiency.
* Effectively manage communication between London and Mountain View, California teams.
* Calendar and diary management including meetings between London and Mountain View, California.
* Provide comprehensive support for video production shoots, assisting with scheduling and on-set logistics.
* Coordinate studio bookings and manage resources, optimising studio utilisation.
* Collaborate with production teams to ensure smooth shoot operations.
* Support post-production processes including file delivery to key stakeholders.
Skills & Qualifications
* Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers
* Strong oral and written communication skills
* Highly organised with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
* Knowledge of Google applications
* Creative problem solver, resourceful, and a team player
* Calm and flexible approach to handling the pressure and stress of ever-changing demands
* Ambitious, proactive and flexible when working in fast paced environment
* Demonstrated ability to collaborate with colleagues at all levels
* Self starter that can demonstrate being open to learning
* Understanding and experience of various event formats, including Q&A, training events, town hall meetings etc
Education & Experience
* Experience in meeting planning or stage management
Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit. Check our Blog for more information.
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Created on 25/06/2025 by TN United Kingdom
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