Job Description
Personal Secretary - Antrim - Part Time Join the Public Sector in Antrim as a Personal Secretary and provide a personal secretarial service to senior members of staff. About the role:
1. £12.75 per hour
2. Location: Antrim Hospital
3. Part time, 26 hours per week over 4 - 5 days
4. Temporary, maternity cover until 30/09/2026
5. Please note closing date for this vacancy is 13th May at 4pm - however you can register your interest for other upcoming vacancies by applying today
What you'll be doing in this role:
6. Provide Secretarial services to senior members of staff, maintaining confidentiality at all times.
7. In addition as a member of a secretarial team, the post holder will be required to provide clerical support to other members of staff within the department.
8. Provide administrative/secretarial support within the department, e.g., audio typing, word processing, photocopying, filing etc.
9. Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation.
10. Organise and maintain relevant diaries/schedules and arrange appointments and meetings.
11. Process and distribute all incoming mail and prepare outgoing mail as required.
12. Deal with incoming telephone calls and handle queries as appropriate.
13. Manage and maintain appropriate records eg. Sickness absence, accident reporting, notification of change.
What you'll need for this role:
14. Experience of using IT packages such as Microsoft Office including Word, Excel and Outlook.
15. 4 GCSEs to include English and Mathematics (Grade A*-C) or equivalent PLUS 1 year’s clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages. OR,
16. 2 year’s clerical/secretarial experience in an office environment to include the use of the Microsoft office suite of packages AND GCSE English Grade A*-C.
17. Willingness to work flexibly to meet the needs of the service as may be required.
18. Knowledge of Health and Social Services including current trends.
19. Knowledge of role of Personal/Team Secretary.
20. Knowledge of Records Management.
21. Knowledge of the Microsoft Office Suite of computer programmes.
22. Understanding of patient confidentiality and rights.
23. Understanding of data input and required retrieval and outcomes.
If this sounds like the next step in your career, we’d love to hear from you! Even if you don’t meet every listed requirement, we encourage you to apply – we may have other suitable roles for you.