Executive Assistant
Glasgow (Head Office)
Car required due to out of town location of head office
Salary: £38,000
Full-time, 35 hours per week
We are delighted to be partnering with a well-established and award winning, market leading organisation to recruit an Executive Administrator to support at senior leadership level.
This is a pivotal, fast-paced position offering the opportunity to work closely with a key member of the executive team, providing high-level administrative and operational support across multiple business areas. The role will suit a highly organised, proactive individual who thrives in a varied environment and enjoys being at the centre of business activity.
The Role
Acting as a true right-hand support, you will play a critical role in ensuring the smooth day-to-day running of senior leadership operations. You will work closely with executive stakeholders, helping to keep teams aligned, projects progressing, and priorities on track.
This is a broad and dynamic role, requiring someone who can confidently juggle competing demands, anticipate needs, and operate with a high degree of professionalism and discretion.
Key Responsibilities
* Provide comprehensive administrative support to senior leadership, ensuring priorities are effectively managed
* Act as a central point of coordination across multiple teams, supporting project tracking and follow-ups
* Attend meetings, produce accurate minutes, and monitor actions through to completion
* Coordinate travel arrangements including flights, accommodation, and itineraries
* Support with expense management, including company credit card reconciliation
* Assist with diary coordination where required
* Prepare and format documents, reports, and presentations to a high standard
* Liaise with internal and external stakeholders, maintaining strong professional relationships
* Provide wider support across the executive team as needed
* Act as a deputy point of contact during periods of senior team absence
About You
We are looking for a confident, adaptable and highly organised individual who can operate effectively at leadership level.
You will be:
* Proactive and forward-thinking, with the ability to anticipate needs
* Resilient and comfortable working in a fast-paced, evolving environment
* Personable, approachable and confident communicating with senior stakeholders
* Highly organised, with excellent attention to detail
* Able to manage multiple priorities and meet deadlines
* Discreet and trustworthy, with the ability to handle confidential information
Experience & Skills
* Previous experience in a senior administrative, PA, EA or coordination role
* Experience supporting senior leaders or executives is highly desirable
* Strong IT skills, particularly across Microsoft Office (Outlook, Word, Excel, PowerPoint)
* Excellent written and verbal communication skills
* Strong organisational and multitasking abilities
Why Apply?
This is a fantastic opportunity to step into a visible and impactful role within a supportive and forward-thinking organisation. You will gain exposure to senior leadership and play a key part in driving operational effectiveness across the business. For more information contact Codie Smith at Pertemps.