Cashroom Supervisor
Department: Ampa Group Services - Chief Financial Office - Finance Operations - Cashiers - 9115
Employment Type: Permanent - Full Time
Location: Edinburgh
Reporting To: Linda Gibson
Description
Cashroom Supervisor (Scotland)
Team / Group: Finance
Reports to: Cashiering Manager
Purpose of role
The role of a Cashroom Supervisor is to ensure that their brand and its clients are provided with a high-quality service on the full range of Finance operational practices. The key aspect of the role is to ensure compliance with the Law Society of Scotland Accounts rules (LSSAR) whilst maintaining high standards of financial management and client care at all times.
What you will be doing
The day to day duties and responsibilities of a Cashroom Supervisor is to ensure that the firm (fee earners and matter partners) are compliant with Solicitors Accounts Rules (SAR/LSSAR) and that is achieved by ensuring that all financial related matters are conducted accurately and timely ("without delay").
Specific duties include
* Working with the Revenue Control Manager in monitoring and managing Work In Progress and Disbursements ensuring effective controls are in place to convert, allocate and write off in line with business objectives.
* Generating, where appropriate, SHMA Scotland bills on behalf of the legal teams, in line with client requirements to ensure prompt delivery and payment.
* Processing the Client bills through the Accounts Payable workflow in line with billing policies.
* Supporting legal teams with high levels of financial hygiene practices across client ledgers
* Posting and notifying fee earners of receipts received electronically for both office and client accounts.
* Ensuring inter-company payments are processed in line with KPIs
* Processing transfer instructions between office and client account in accordance with LSSAR
* Processing CHAPs/TT/BACS and Faster Payments checking if there are sufficient cleared funds before payment is processed onto the online banking system
* Posting the CHAPs/TT/BACS and Faster Payments sent and the relevant banking charges to client accounts/office accounts
* Ensuring Client to office and Office to client transfers are undertaken in a timely manner in line with SSAR
* Ensuring disbursement charges are posted to the correct matter, and subsequently billed in a timely manner.
* Managing the Anticipated disbursements process ensuring disbursement invoices are allocated against ADs in a timely manner and the end to end process is complete to reduce the unallocated Anticipated Disbursements on ledgers.
* Ensure company credit cards transactions are correctly allocated in line with KPIs (including court fees)
* Liaising regularly with the Cashiering Manager in their role by maintaining and developing robust practices to ensure all Scotland processes are effectively delivered in a timely manner in line with SSAR.
* Supporting the wider cashiering team on resolution of queries around bank reconciliations.
* Supporting the Accounts Payable team on resolution of queries on unallocated payments, invoices.
* Dealing with Client Matter queries as and when they arise
* Process time and disbursement write-offs through the write off portal, in line with company policies and obtaining necessary approval as necessary.
* Supporting the wider finance team with any audit requirements, providing relevant data and process documentation when required.
* Acting as subject matter expert on the Law Society of Scotland Accounts rules.
* Provide training and support to the wider cashiering team to ensure they are knowledgeable about the Law Society of Scotland Accounts Rules and other relevant regulations.
* To provide such other assistance and support as the Finance group might from time to time require.
* Undertaking projects and any other tasks as directed by the line manager including additional tasks to cover for annual leave in the wider team.
What you will need
* Strong understanding of financial operations within a legal environment
* Knowledge of (or experience working with) Solicitors Accounts Rules (SAR) / Law Society of Scotland Accounts Rules (LSSAR)
* Experience in cashiering
* High level of accuracy and attention to detail when processing financial transactions
* Ability to manage multiple financial processes including payments, transfers, and billing workflows
* Experience working with client and office accounts, ensuring compliance and proper segregation of funds
* Strong understanding of banking processes (CHAPS, BACS, Faster Payments) and payment controls
* Ability to monitor and manage Work in Progress (WIP), disbursements, and financial controls
* Experience handling reconciliations, unallocated payments, and ledger queries
* Strong communication skills to support fee earners, legal teams, and wider finance colleagues
* Ability to work collaboratively across finance functions (Accounts Payable, Cashiering, Revenue Control)
* Confidence in identifying and resolving financial discrepancies or process issues
* Experience supporting audits and providing accurate financial data and documentation
* Ability to train, support, and act as a subject matter expert for colleagues on financial rules and processes
* Strong organisational skills with the ability to meet KPIs and process deadlines "without delay"
* Comfortable working in a fast-paced environment with competing priorities and ad-hoc tasks
* Proactive approach to improving processes and maintaining strong financial hygiene standards
Benefits, Agile Working and Additional information
We embrace agile working and offer a blended approach to where and how we work.
We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.
We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Manchester, Milton Keynes, Nottingham, Sheffield, Stratford upon Avon and in the South East; Brighton, Chichester, Crawley, East Grinstead, Eastbourne, Lewes, Seaford, Storrington, Southampton & Tunbridge Wells.
Want to find more about our amazing benefits?
Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.
Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.
Equal opportunities
Ampa Group is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.
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