We are seeking a hands-on Operations Coordinator to manage and support external vehicle conversion partners delivering specialist build work for our business. Acting as the central link between internal teams and third-party contractors, you will ensure vehicles are converted to specification, on schedule, and to the highest quality standards.
This is not a purely desk-based role. You will use your practical knowledge of vehicle conversion, coachbuilding, or specialist vehicle manufacturing to challenge processes, support build teams on-site, and resolve issues quickly and effectively.
Key Responsibilities of the Operations Coordinator -
Third-Party Converter Management
* Serve as the primary contact for external vehicle conversion partners
* Support, train, and onboard converters to deliver new and existing vehicle build types
* Ensure converters operate within their technical capability and production capacity
* Identify, escalate, and resolve issues affecting quality, cost, or delivery timelines
Build Support & Technical Coordination
* Ensure converters work from the latest build documentation, including drawings, specifications, bills of materials, and visual references
* Provide technical support during builds and act as the go-to contact during and after conversions
* Coordinate prototype and new build training, including on-site sessions when required
Quality Control & Compliance
* Monitor build quality at third-party sites through regular checks and inspections
* Coordinate formal quality reviews and follow-up visits where issues arise
* Record and report vehicle damage or defects, ensuring corrective actions are implemented
Planning, Scheduling & Logistics
* Work closely with internal production and scheduling teams to forecast workloads and allocate vehicles appropriately
* Monitor build progress and maintain visibility of converter capacity
* Coordinate supply, collection, and return of parts and consumables to support uninterrupted builds
* Oversee stock control for free-issue or consignment parts held at converter sites
General Responsibilities -
* Attend operational, technical, and planning meetings
* Maintain accurate records and system updates relating to parts, builds, and supplier activity
* Support continuous improvement across third-party conversion processes
* Undertake additional reasonable duties in line with the role
What we are looking for in an Operations Coordinator -
* Proven hands-on experience in vehicle conversion, coachbuilding, specialist vehicle builds, or a closely related automotive environment
* Strong understanding of production processes, quality standards, and technical drawings
* Confident communicator with the ability to build effective working relationships with external contractors
* Highly organised, able to manage multiple builds and priorities simultaneously
* Comfortable working independently while collaborating across internal departments
* Strong IT skills, including Excel and standard office systems (ERP experience advantageous)
* Full driving licence and willingness to travel regularly to external sites, including occasional overnight stays
Desirable
* The operations coordinator will come from a background in mechanical, electrical, or engineering disciplines
* Familiarity with CAD or technical drawing systems
* Experience working in fast-paced, build-to-order, or project-based environments
Location: High Wycombe (office-based with occasional travel)
Salary: Circa £40k (dependant on experience)
Hours: 40 hours per week, Monday to Friday (8:00am - 5:00pm)
Holidays: 25 days + bank holidays
For more information about the Operations Coordinator role, please contact Sophie Ranson at E3 Recruitment or hit 'Apply' now!
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