Your newpany
You will be working for Hays as a systems and data administrator for one of our facility management clients until November 2026. This role is full-time, 40 hours a week 8am-5pm and the client supports remote working following an initial training period in Leeds. You will be required to travel to Leeds on occasion, so this role would best suit candidates who can easilymute into Leeds City Centre as required.
This is not a technical maintenance role – it is focused on administration, systems, and data accuracy.
Your new role
Updating and maintaining records in a CAFM / CMMS system
Processing planned maintenance (PPM) changes as instructed
Managing large volumes of system updates accurately and consistently
Keeping maintenance and asset data up to date and well-organised
Supporting the team to reduce backlogs and improve data quality
Following clear processes and written instructions
Tracking your work and keeping simple records ofpleted tasks
What you'll need to succeed
Essential experience:
Administration experience within facilities, maintenance, property, or a similar environment
Experience using a CAFM or CMMS system
Confidence working with data, system records, and structured information
Experience handling high‑volume administration work with strong attention to detail
Essential skills:
Accurate, methodical, and well-organisedAble to follow processes and instructions carefully
Good time‑management and prioritisation skills
Desirable (but not essential):
Experience working with planned preventative maintenance (PPM) records
Experience supporting data clean‑up or backlog clearance
Basic understanding of maintenance or asset data