Faslane Job Summary His Majesty’s Naval Base Clyde (HMNB Clyde) is home to the United Kingdom’s Strategic Nuclear Deterrent, Astute Class Attack Submarines, Sandown Class Mine Hunter Vessels and 43 Commando Royal Marines. It is an operational support and maintenance Naval Base within Navy Command and comprises both Faslane and Coulport sites. Its primary purpose is to provide engineering and logistical support to the Royal Navy in maintaining Continuous at Sea Deterrent (CASD). Based with HMNB Clyde, Fleet Operational Standards and Training (Submarines) (FOST SM) is charged with the corporate governance of the submarine training. FOST SM is a large organisation of both military and civilians, working together to achieve its departmental aims. The civilian role of the Estates and Finance Officer (EFO) is a duel-functioning one. It focuses on the FOST SM Estate, its Health and Safety and provides assistance to the Budget holder in matters relating to finance, purchasing and invoice support. The post is a Civilian EO grade with management of other civilian staff. This position is advertised at 37 hours per week. The department currently operates a hybrid working pattern, with staff attending the office 3 days a week, minimum 60% of their time. Expectations should be held that this role handles the physical estate; there may be a requirement to be present more than this. Job Description Estate Management Act as the departmental lead on the effective running our estate ensuring that defects and deficiencies are reported to the accurate authority. Build close working relationships with work sponsors, contractors and building occupants, handling expectations on lead time for maintenance and supervising the satisfactory completion of all repairs, maintenance, or other work. Align building emergency plans and evacuation orders align with HMNB Clyde Standing Orders. Act as FOST SM Fire Officer Finance support Responsible for ordering goods and services, holding a government procurement card and CP&F account for FOST SM contracted purchases. Provide accurate and consistent reports of financial spends, adhering to commercial governance. Health and Safety Be the focal point for guidance on SHEF legislations and best practise. Line Management Effective line management for other civil servants within the department. Estate Management Act as the departmental lead on the effective running our estate ensuring that defects and deficiencies are reported to the accurate authority. Build close working relationships with work sponsors, contractors and building occupants, handling expectations on lead time for maintenance and supervising the satisfactory completion of all repairs, maintenance, or other work. Align building emergency plans and evacuation orders align with HMNB Clyde Standing Orders. Act as FOST SM Fire Officer Finance support Responsible for ordering goods and services, holding a government procurement card and CP&F account for FOST SM contracted purchases. Provide accurate and consistent reports of financial spends, adhering to commercial governance. Health and Safety Be the focal point for guidance on SHEF legislations and best practise. Line Management Effective line management for other civil servants within the department. Person specification The post holder will have the exciting opportunity to join our organisation! As part of Transformation, the RN is modernising its individual training and collective training including whilst ships/submarines are deployed. There will be much activity in the short term such as the Future Submarine School being built and operating in the base to new training facilities for the next class of submarine coming into service. The successful applicant will be proactive and self-motivated. They must be able to work cohesively with military and civilian colleagues to meet the needs of a lively training department. Strong IT and MS Office knowledge is desirable and as a position with line management responsibilities; leadership, communication and interpersonal skills are crucial. Behaviours We'll assess you against these behaviours during the selection process: Leadership Making Effective Decisions Managing a Quality Service Delivering at Pace We only ask for evidence of these behaviours on your application form: Leadership Making Effective Decisions Managing a Quality Service Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Candidates will be required to provide CV details to include job history and previous skills and experience. Candidates will be required to provide a Personal Statement. (500 words max). At application stage you will be assessed against the following: Experience: CV and a Personal Statement (500 words max). A background, qualification or interest in Health and Safety and / or can demonstrate experience in delivering customer service and / or building rapport with stakeholder/interested parties. Behaviours: Leadership Making Effective Decisions Managing a Quality Service When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. Behaviours: At interview you will be assessed against the following: Making effective decisions Managing a quality service Delivering at pace Interviews are due to take place in person. We want to offer opportunities to all who are successful at interview for our roles, but this isn’t always possible, so we do hold candidates on an active reserve list for 12 months. It is also possible that we may offer similar lower graded role/s to reserve candidates or, if no reserves are appointed, candidates that meet the lower grade criteria in merit order. Feedback will only be provided if you attend an interview or assessment. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements Open to UK nationals only. Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : Name : Chloe Richardson Email : Chloe.richardson130@mod.gov.uk Telephone : 0300 1654124 Recruitment team Email : DBSCivPers-ResourcingTeam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.