Job Description
We are Kiltane, an Edinburgh based brand specialising in cashmere and dedicated to creating easy-to-wear timeless luxury for everyday living.
About the role
We’re looking for a confident and experienced HR Coordinator to join our growing retail business. This role is ideal for someone who already has solid HR administration experience and is ready to take on more responsibility, working closely with managers and supporting the wider HR team.
You will be involved in the day-to-day running of HR operations, acting as a key point of contact for routine people queries and helping to keep things running smoothly across stores and head office. This is a hands-on role in a fast-paced retail environment.
Responsibilities
* Keeping employee records accurate, up to date and compliant with GDPR
* Supporting employees through the full employment lifecycle, from joining the business through to leaving
* Preparing contracts, offer letters and other HR-related documents
* Conducting right-to-work checks and supporting compliance with UK employment legislation
* Coordinating absence management, annual leave records and probation reviews
* Providing administrative support during disciplinary, grievance and performance processes
* Acting as a first point of contact for day-to-day HR queries, offering guidance where appropriate and escalating more complex issues
* Supporting and coordinating the monthly payroll process using Sage Payroll
* Making sure payroll information such as hours, overtime and changes is accurate and up to date.
* Assisting with statutory payments including SSP and SMP
* Working closely with finance, payroll providers and managers to resolve any payroll queries
* Supporting store and area managers with people-related administration across multiple sites
* Coordinating recruitment administration, including advertising roles, arranging interviews and managing onboarding paperwork
* Helping with HR reporting, audits and ongoing improvements to processes and systems.
Skills & Experience
Essential
* Proven experience in an HR administration or HR coordinator role
* A good working knowledge of UK employment legislation
* Strong organisational skills and the ability to manage multiple priorities
* Excellent attention to detail and a clear understanding of confidentiality
* Confidence using HR systems and Microsoft Office (Word, Excel and Outlook)
* Comfortable dealing directly with manager, directors and employees
Desirable
* Experience supporting payroll, ideally using Sage Payroll
* CIPD Level 3 (or working towards) or willingness to study
* Experience working in a fast-paced or multi-site retail business
* An interest in improving processes and finding better ways of working
Personal Qualities
* Approachable and professional communication style
* Able to work independently while still being a strong team player
* Proactive and practical, with a solutions-focused mindset
* Comfortable working at pace in a busy, changing environment.