Job Title: People Assistant - Recruitment Operations Location: Bolton (hybrid working)
Type: 6-9 Month FTC – Full-time, Mon-Fri
Function: People / Talent Acquisition Operations
Reporting to: HRIS Manager
About the RoleWe’re looking for a People Assistant – Recruitment Operations to take ownership of the operational backbone of recruitment across the organisation.This is not a purely administrative role. You’ll sit at the centre of recruitment operations — working closely with Talent Acquisition, Finance, HR systems and the wider People team to ensure recruitment activity runs efficiently,pliantly, and consistently.You’ll manage recruitment spend tracking, agencyernance, reporting, systems audits, and continuous improvement activity, helping the recruitment function operate at pace and with quality.
Key ResponsibilitiesRecruitment Budget & Cost Control
1. Track recruitment-related costs including agency spend, referrals, and events
2. Raise and manage purchase orders in line with finance processes
3. Reconcile monthly recruitment spend and produce clear summaries
4. Highlight risks, variances, and trends for budget owners
5. Act as the operational point of contact with Finance for recruitment spend
Recruitment Events & Attraction Support
6. Coordinate recruitment events, careers fairs, and attraction activity
7. Liaise with suppliers, organisers, and internal stakeholders
8. Manage logistics, attendance, materials, and merchandise
9. Track event oues and support evaluation of attraction ROI
Agency & PSLernance
10. Maintain the Preferred Supplier List (PSL)
11. Ensure agreed terms and conditions are applied consistently
12. Act as first point of contact for agency queries
13. Monitor agency usage and spend, escalating issues where needed
14. Support agency performance reviews
KPIs, Reporting & Insights
15. Assist in producing and maintaining recruitment KPIs
16. Track performance across hiring, candidate experience, and ED&I data
17. Support insight generation to drive recruitment improvement
18. Produce quarterly recruiter bonus statistics for approval
19. Own recruitmentpliance and audit processes
20. Conduct regular ATS audits to ensure data quality and adherence to process
21. Support recruiters with improvements in system usage
22. Manage quality checks linked to recruiter incentives
Continuous Improvement
23. Drive operational improvements across recruitment processes
24. Own and improve question banks, assessment tools, and templates
25. Standardise recruitment documentation to improve consistency
26. Share system knowledge and best practice with users
Recruitment Systems (Operational Ownership)
27. Act as a key operational user of the ATS (SmartRecruiter)
28. Support reporting improvements, automation, and new functionality
29. Manage operational relationships with onboarding and screening providers
30. Collaborate with system SMEs (this is not a sole ATS owner role)
Please note: This role does not lead recruitment strategy, workforce planning, or own end‑to‑end recruitment delivery.About YouEssential Experience
31. Experience in recruitment operations, TA coordination, or HR operations
32. Strong understanding of recruitment processes, budgets, agencies, and systems
33. Highly organised with strong attention to detail
34. Confident working across multiple stakeholders
Skills &petencies
35. Strong organisational and time‑management skills
36. Ability to explain processes clearly and simply
37. Excellent written and verbalmunication skills
38. Confident working with data, reports, and metrics
39. Proactive, solutions‑focused, and improvement‑driven
40. Collaborative, professional, and reliable
Systems & Tools
41. Proficient in Microsoft Office (Excel essential)
42. Experience with ATS / HR systems (SmartRecruiter highly desirable)
Additional Information
43. Visa sponsorship: Not available
44. Security clearance: BPSS (baseline)
45. Health surveillance / PPE: Not required
#4790066 - Adam Hamer