Event manager

Event Manager

Remote - must be within 40-minute commute to York

Part Time 16-20 hours per week minimum – flexibility offered

Full Time 35 hours per week considered

£36,000 - £40,000 Pro Rata + Private Healthcare + Annual Bonus

Full UK Driving Licence and Access to a Vehicle Required

Are you an experienced Event Manager with a background delivering conferences and events for professional associations, membership organisations or conference organisers?

Mosaic Events is an established event and association management company with over 23 years' experience delivering successful conferences, exhibitions and events for professional associations across a wide range of sectors, including medical, educational, academic and professional membership organisations.

This is a rare opportunity to join a highly experienced team in a flexible remote role, working on approximately 8-15 association conferences and events each year. Whilst the role is predominantly home based, applicants must be located within approximately 40 minutes of York to attend monthly team meetings and occasional client or event commitments.

Why Join Mosaic?

• Fully remote working
• Flexible hours (minimum 16-20 hours per week, with full-time hours also considered)
• Paid overtime or time off in lieu
• 25 days holiday (pro rata) plus bank holidays, including Christmas Eve
• Annual performance-related bonus
• Private healthcare and dental cover
• Life insurance
• Professional development opportunities
• Supportive and collaborative team of six
• Opportunity to work with respected professional, academic, medical and educational associations

Role overview

This role is heavily administration and coordination focused, with approximately 85% of your time dedicated to the behind-the-scenes planning that ensures conferences and exhibitions run smoothly.

You will manage event logistics, delegate communications, registration systems, programme planning, supplier liaison, budgeting and project administration. Approximately 15% of the role involves attending and supporting live events.

The successful candidate will manage multiple projects simultaneously whilst maintaining exceptional attention to detail and delivering outstanding service to clients.

Key Responsibilities but not limited to:-

• Manage association conferences and exhibitions from planning through to delivery and evaluation
• Coordinate venues, suppliers, speakers, exhibitors and delegates
• Create and manage event registration systems and websites
• Manage event budgets and financial reporting
• Produce detailed project plans, timelines and schedules
• Conduct venue inspections and site visits where required
• Lead and support event delivery on-site
• Build strong client relationships through proactive communication
• Analyse event feedback and identify opportunities for improvement
• Support business development opportunities and internal projects

Ideal candidate

Essential

• Previous experience delivering conferences and events for professional associations, membership organisations, conference organisers (PCOs) or similar organisations
• Strong understanding of association and membership-based events
• Excellent organisational and project management skills
• Exceptional attention to detail
• Ability to work independently within a remote environment
• Strong communication and stakeholder management skills
• Full UK driving licence and access to a vehicle
• Must be based in York or within approximately 40 minutes of York

Desirable

• Experience using Cvent or similar event management software
• Experience delivering exhibitions alongside conferences
• Experience of virtual and hybrid events
• Relevant event management qualification

Please note: This role is specifically focused on association and membership events. Whilst we welcome applications from all backgrounds, candidates whose experience is primarily within hospitality, weddings, bars, hotels may not have the specialist experience required for this position.

Interested? Apply with your latest CV.

Mosaic Events is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We are committed to creating an inclusive workplace where diversity is valued and everyone can thrive.