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We are looking for a responsible Executive Assistant to provide personalised secretarial and administrative support in a well-organised and timely manner. You will work predominantly on a one-to-one basis on a variety of tasks related to the manager’s working life and communication. This is a fixed-term contract covering a maternity.
Role Responsibilities
* Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and clients
* Manage a very busy diary, scheduling meetings and appointments and manage complex travel itineraries
* Attend and take minutes of the Executive Team meetings
* Organise facilities for meetings and ensure the manager is well prepared and has correct documentation
* Devise/maintain office systems, including data management and filing
* Meet and greet visitors at all levels of seniority
* Carry out background research and present findings
* Liaise and support during overseas visits from other JH countries
* Produce documents, briefing papers, reports and presentations including proof-reading existing material
* Provide support for other Executive Team members (including travel arrangements)
* Liaise with clients, suppliers and other staff
* Uphold a strict level of confidentiality
Role Requirements
* Proven work experience as a personal assistant
* Knowledge of office management systems and procedures
* MS Office and English proficiency
* Outstanding organisational and time management skills
* Ability to multitask and prioritize daily workload
* Excellent verbal and written communications skills
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