We’re working with a well-established, design-led architectural practice seeking a highly organised and proactive Personal Assistant & Project Secretary to support a Senior Director within the business. This is a key support role in a fast-paced, client-facing environment, combining traditional PA duties with comprehensive project administration.
The successful candidate will play a central role in ensuring the smooth day-to-day operation of senior leadership commitments, while also supporting live architectural projects and wider studio administration.
The Role
You’ll act as the primary point of support for a Senior Director, managing diaries, correspondence and meetings, while also providing high-quality project secretarial support across multiple commissions. The role requires discretion, attention to detail and confidence working with senior stakeholders, clients and consultants.
Key responsibilities include:
Managing complex diaries and coordinating meetings across multiple locations and time zones
Preparing agendas, briefing materials and follow-up actions for meetings
Acting as the first point of contact for visitors, clients and external contacts
Managing inboxes, correspondence, reports and project documentation
Providing full project secretarial support, including document control, filing and issuing information
Maintaining accurate project and client records across internal systems
Assisting with fee proposals, bid documentation and prospective project tracking
Coordinating domestic and international travel, including itineraries and logistics
Supporting client events, conferences and internal studio activities
Assisting with expenses, timesheets and general office administrationAbout You
Proven experience as a PA, Project Secretary or Senior Administrator, ideally within architecture, construction or professional services
Highly organised with excellent attention to detail and the ability to manage multiple priorities
Professional, discreet and confident dealing with senior stakeholders and clients
Strong written and verbal communication skills, including document proof-reading and formatting
Comfortable working in a fast-paced, deadline-driven environment
Competent with Microsoft Office and digital document management systems
Proactive, solution-focused and able to work independently as well as part of a team
Experience supporting architectural or design projects is advantageous but not essentialWhy This Role?
This is an excellent opportunity to join a respected design practice in a trusted support position, offering variety, responsibility and long-term stability. You’ll work closely with senior leadership, gain exposure to high-profile projects, and play a vital role in the smooth running of a collaborative studio environment. For more information, please contact Stewart Howl at Tarrant Howl, or apply online to register your interest