Overview
Role: Contracts & Commercial Administrator, Part Time
Salary: GBP15000 - GBP20000 per annum
Location: Near Bicester — Office Based / Hybrid
Hours: 20 hours per week
Responsibilities
* Support the administration of maintenance and service contracts
* Assist with contract renewals, uplifts, amendments, and terminations
* Check contract requirements and ensure information is maintained accurately
* Respond to and manage related queries
* Support monthly contract reviews and commercial reporting administration
* Raise and manage subcontractor PPM purchase orders
* Update internal systems with PO information and ensure jobs are updated correctly where required
* Monitor outstanding PO requests and approvals
* Maintain accurate records across internal systems and client portals, including Macro and Asset information
* Support invoice preparation and commercial administration
* Assist the commercial team with PPM-related queries
* Documentation & Compliance: Ensure contract documentation is accurate and up to date
* Maintain organised electronic filing systems
* Chase and maintain supporting documentation where required
* Support continuous improvement of processes and procedures
* Provide administrative support to the Commercial Operations
* Liaise with subcontractors, suppliers, and internal departments
* Support the smooth running of commercial and operational processes
Qualifications
* Previous administration experience within Facilities Management, Maintenance, Construction, or Engineering
* Experience raising purchase orders and invoices
* Strong organisational skills and attention to detail
* Good communication and problem-solving skills
* Ability to manage workload independently
* Strong Microsoft Office skills, particularly Excel
* Comfortable working within a fast-paced environment
* Experience using job management systems
* Understanding of PPM processes and maintenance contracts
* Experience working with subcontractors and client portals
* Commercial or operational reporting experience
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