Job overview We are seeking a highly organised and proactive Medical HR Assistant to join our Medical HR team. This is a key role supporting the smooth running of Medical HR processes, ensuring Resident Doctors' working hours are safely managed, and providing essential administrative support to the Guardian of Safe Working and the Revalidation and Appraisal Officer. Working 22.5 hours per week, you will play an important part in maintaining rota compliance, managing exception reporting, and contributing to a positive working environment for Resident Doctors across the Trust. In addition, you will provide support to the Revalidation & Appraisal Officer regarding career-grade doctor appraisal progress, 360-degree feedback, and job planning completion, helping to ensure that all relevant documentation and processes are completed accurately and on time. This role is based at Bath NHS House, with hybrid working available. Right to Work in the UK This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the legal right to work in the UK at the time of application, as the organisation is unable to support sponsorship for this post. Main duties of the job To provide high-quality and comprehensive support to Medical HR Officers, the Medical HR Senior Advisor and the Medical HR Manager, thereby facilitating the efficient operation of the Medical HR service To provide effective management of the Resident Doctor exception reporting system to ensure that exception reports submitted are managed within the permitted timeframes To provide support to the Guardian of Safe Working with regards to exception reports, board reports and Junior Doctor forums To retain an overview of the Resident Doctor e-rota system, ensuring rotas are compliant in accordance with European Working Time Directive requirements and the safe working hours limits under Schedule 3 of the Resident Doctor 2016 contract To provide support to the Revalidation & Appraisal Officer with regards to career-grade doctor appraisal progress, 360-degree feedback and job planning completion Working for our organisation We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust): a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care. We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset. Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care. AWP is committed to support and create a positive research and evidence-based environment and culture, which can have a beneficial impact on everyone who works for the organisation and the care we provide to those who use our services. At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger. Detailed job description and main responsibilities Support Medical HR colleagues with Resident Doctor rotations, including pre-employment checks, rota planning and ensuring compliance with the Code of Practice. Maintain and update the e-rota system, ensuring rotas are accurate, compliant with EWTD and safe working hours, and available for exception reporting. Manage the Resident Doctor exception reporting system, including data cleansing, monitoring reports, escalating concerns and supporting the mitigation of Guardian fines. Provide administrative support to the Guardian of Safe Working, including managing the shared inbox, preparing board reports, organising Resident Doctor forums and supporting induction processes. Produce audit reports, analyse system data and maintain guidance documents in line with contractual and policy changes. Raise purchase orders and process invoices relating to Guardian of Safe Working expenditure. Provide administrative support with regards to appraisals and job planning for career-grade doctors. For a full list of duties and responsibilities please see attached job description. Person specification Education and Qualification Essential criteria Graduate or can demonstrate an equivalent level of knowledge Relevant qualification or administrative experience Desirable criteria Certificate in Personnel Practice or similar Experience and Knowledge Essential criteria Experience of working in health or health related environment Experience of using rostering systems Experience gained taking and recording notes and/or minutes Knowledge of Resident Doctor contracts and knowledge of Resident Doctor rotas Desirable criteria Experience of working within Human Resources Medical Staffing in the NHS Skills Essential criteria Ability to work positively in a team/ without supervision Ability to maintain confidentiality appropriately and understand the issues involved Good communication skills, with experience of dealing tactfully with people at all levels Able to use initiative and know when this is appropriate and when advice should be sought We are proud to be fostering a diverse workforce that reflects our communities. A key commitment to this is improving staff representation from Black, Asian and Minority Ethnic communities, those from the LGBTQ communities, people with 'lived-experience' of mental health conditions and people living with disabilities,- we are a 'Disability Confident Employer' offering a guaranteed interview to Disabled applicants who meet the essential criteria. This includes people with a variety of disabilities and neurodivergent conditions (for example autism, ADHD, sensory, physical and learning disabilities). We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service users. Click here to view our