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Company Overview
Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.
Department
The Residential Property Team comprises 60+ members operating out of each office but working together as one team. Within the team, enfranchisement is a specialist and growing sector with three full‑time fee earners, a paralegal and a Team Lead.
Role Purpose
At Birketts, our passion is to provide and deliver high quality legal advice while delivering a great career experience. As Residential Real Estate Assistant you will work as part of a busy and rapidly growing Residential Property team to provide professional and dedicated support to the team leader.
Responsibilities
* Able to update clients and agents regularly and provide email and phone cover when the team leader is not available.
* Drafting contract packs and ad‑hoc letters.
* Preparing files for completion and attending to post‑completion matters through to file closure.
* Able to show initiative when responding to queries and actively seek solutions to problems.
* Supporting and building working relationships with the team leader and wider team members.
* Effectively liaising with staff from other departments and external contacts as required.
* Accurately maintaining and updating client and other relevant contact details on the firm’s database.
* Processing all forms including client questionnaires and money laundering forms.
* Assisting in maintaining compliant and accurate file management and office systems.
* Proofreading all work, checking for spelling and grammar.
* Preparing report bundles both electronically and manually.
* Preparing completion statements and accounts forms.
* Scheduling and managing deeds to ensure records are kept up to date.
* Immediately clarifying instructions from fee earners when they are unclear or deadlines are not met.
Candidate Profile
You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction. You will work collaboratively to maintain a consistent approach across the team and have a passion for all things property.
Skills Required
* Positive and professional approach.
* Ability to communicate with a wide variety of clients, from first‑time buyers to multi‑million pound investor clients, buying and selling agents and mortgage brokers.
* Attention to detail.
* Strong organisational skills.
* Work efficiently and effectively under pressure and meet deadlines.
* Self‑motivated and reliable with an ability to use own initiative.
Employee Benefits
* 25 days holiday (FTE) plus Bank Holidays.
* Long Service holiday award – 1 extra week every 10 years.
* Continuous service.
* Private Healthcare with BUPA (offered after probation is passed).
* Scottish Widows Pension Scheme (5% employee / 5% employer).
* Staff Profit Share and Individual Performance Bonus Scheme.
* Salary sacrifice (Pensions and Staff Profit Share).
* Life Assurance – 4x salary / Permanent Health Insurance.
* Paid CSR Day.
* Enhanced Maternity/Paternity Leave.
* Subsidised gym membership.
* Electric car scheme.
* Agile/Hybrid Working Policy.
* Dress for work policy.
Seniority Level
* Entry level
Employment Type
* Full‑time
Job Function
* Sales and Management
* Industries: Law Practice
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