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Cover / Educational Visits & Events Co-ordinator, bolton, greater manchester
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Client:
Aspire People - Recruiting Talent for Education
Location:
bolton, greater manchester, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
1
Posted:
22.08.2025
Expiry Date:
06.10.2025
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Job Description:
Aspire People is proud to be working in partnership with a well-respected and loved school in the Bolton area.
This inclusive and high-achieving all girls school is seeking to appoint a professional, organised, and proactive Cover/Educational Visits & Events Co-ordinator to join their dedicated team.
This is an excellent opportunity for a candidate who thrives in a dynamic environment and wants to play a key role in supporting the smooth day-to-day operation of the school.
The Role:
As the Cover/Educational Visits & Events Co-ordinator, you will play a crucial part in managing teaching cover arrangements, coordinating enriching educational visits, and organising a range of important school events throughout the year.
You will report to the HR Manager and be part of a wider administrative team committed to delivering excellence in service and support across the school.
Key Responsibilities:
- Cover Coordination
- Produce and manage the daily cover rota, ensuring effective and fair use of internal and external cover staff.
- Liaise with HR and supply agencies regarding staff absences.
- Ensure that appropriate cover work is in place and communicated effectively.
- Maintain accurate records and generate cover reports as required.
- Support the coordination of room bookings and calendar scheduling.
- Educational Visits
- Work closely with staff to ensure educational visits are well-planned and fully compliant with safeguarding and risk management policies.
- Manage transport and venue bookings, as well as trip administration via online systems.
- Liaise with the finance team regarding trip funding and approval processes.
- Events Management
- Coordinate and provide operational support for key whole-school events such as Open Evenings, Presentation Evenings, and Sports Days.
- Ensure all logistical and administrative aspects of events are well planned and executed.
- Support with the organisation of extracurricular activities and maintain the school calendar.
We're looking for someone who is:
- Highly organised with excellent attention to detail
- Able to manage multiple priorities and work under pressure
- A confident communicator who works well with staff, students, and external partners
- Proficient in using administrative systems and office IT tools
- Committed to safeguarding, confidentiality, and high standards of customer service
- Willing to support the inclusive and respectful ethos of the school
Additional Duties Include:
- Oversight of the school's photocopiers and franking machine
- Supporting the wider admin team and reception as needed
- Attending events to ensure smooth delivery
- First aid training (provided)
- Supporting the school's values of equality, inclusion, and respect
Hours: 7.30am-4.00pm (Mon-Thurs) | 7.30am-12.30pm (Fri)
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