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Professional Services Recruitment Specialist
Personal Assistant to Executive Leadership Team
Caerphilly – Full-Time
Salary: Competitive + Benefits
A well-established and rapidly growing organisation in South Wales s currently seeking a professional and proactive Personal Assistant to support its Executive Leadership Team.
This is a fantastic opportunity for a highly organised individual to work closely with senior-level stakeholders, offering full administrative and strategic support across day-to-day scheduling, meeting coordination, event planning, and project assistance.
Operating in a compliance-driven industry, with ongoing investment in operational excellence and international standards, this role sits at the heart of a dynamic and ambitious environment.
Role Overview:
Working closely with the company’s Directors and supporting other members of the executive team, this role is ideal for someone with exceptional planning skills and a calm, professional approach. The position covers a wide range of responsibilities, including diary and inbox management, project support, research, and event coordination.
Key Responsibilities:
* Managing diaries and scheduling meetings for senior leaders, ensuring all participants are fully briefed and prepared
* Coordinating responses to invitations, meeting requests, and travel arrangements
* Supporting internal and external communications on behalf of the Director
* Assisting in the preparation of materials and briefing documents
* Liaising with event organisers and stakeholders to ensure successful participation and representation
* Maintaining accurate records and handling confidential correspondence
* Supporting Board and subcommittee meeting logistics, including room bookings, tech setup, and refreshments
* Delivering ad-hoc administrative support and contributing to wider business projects when needed
Skills & Experience:
* Strong written and verbal communication skills
* Solid experience in diary and inbox management for senior professionals
* Comfortable working independently in a fast-paced environment
* High attention to detail and strong organisational abilities
* Professional, discrete, and confident handling sensitive information
* Proficiency in Microsoft Office applications
* Ability to multitask and prioritise effectively
What’s on Offer:
* Competitive salary package
* 23 days annual leave + bank holidays
* Supportive, forward-thinking workplace culture
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Public Safety
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