Service: Health and Social Care Partnership
Closing Date: Thursday 11th September
The Social Work Admin Service delivers administrative support to front line Social Work teams and managers within the Argyll and Bute HSCP. We have a full time, temporary Finance Admin Support Worker vacancy within our Social Work Finance Team (West) based in Campbeltown Hospital, which is ideally suited to someone with good organisational, IT and admin skills.
Argyll and Bute is one of Scotland’s most stunning areas. As its award-winning council, we play a vital part in the day-to-day life and long-term future of our beautiful and diverse communities. Our unwavering purpose is to make Argyll and Bute the place to be, the place where people want to live, to work and do business. And we are committed to making the council the place to have a great career, by providing excellent benefits and a friendly, dynamic working culture so that each of our colleagues can deliver services that help our corner of Scotland thrive. Join us to make a difference.
This position is remote and can either be based in one of our Social Work offices or worked from home. Hybrid working is also available. There will be an initial induction period of 6 months which will be office based.
This position will, as part of the Finance team, oversee the provision of high quality finance support to the Social Work management team in regard to packages of care for those needing support within local communities.
The main responsibilities of this role include oversight of:
1. Maintain internal and external financial information (including Carefirst, Eclipse and Debtors), auditing, filing and archiving systems/processes efficiently and effectively, to allow for enquiries to be made of information and reports run from systems, and to participate in data collection and input at any time.
2. Monitoring and dealing with enquiries via the shared email mailboxes, including charging and invoice queries from Customers and external agencies.
3. Maintain various excel spreadsheets for Local Area Managers to keep the information they require up to date.
4. Checking accuracy of care package/plan paperwork and ensuring information is available on Carefirst / Eclipse.
5. Liaising with Care Managers and providing training/help where required.
6. Processing and issuing of Various Contracts to service providers and clients.
7. Checking & Adding Care Pay Packages to CareFirst / Eclipse
8. Processing of invoices. This includes contacting the service providers/Care managers and dealing with anomalies when they arise to allow the payment of invoices. Processing of variations to allow payments to be made.
9. Processing of respite bookings.
10. Processing of invoices and credit notes on debtors system and adding Direct Debit mandates to the Debtors System.
11. Assisting with end of year financial processes.
12. Ensure the confidentiality of clients, colleagues and other Departments/Agencies is maintained securely at all times.
13. Providing finance admin support for other Areas as required.
Candidates for this role require to have:
14. A good basic education
15. Excellent IT skills including Microsoft office applications
16. Experience of office administration
17. Understanding of confidentiality and data security
18. An internal system check undertaken in order to access Social Work databases.
Our employees make good things happen in the day-to-day life and for the longer term future of Argyll and Bute. We want you to feel valued working for us. We offer various benefits to support you, such as a competitive salary, pension scheme, generous leave entitlement, cycle to work scheme, discounts on gym memberships and leisure centres, wellbeing initiatives, and opportunities for learning and career growth. We also embrace a modern approach to work, offering a flexible first approach where possible to requests from our employees to how they work.
We care about our people and the world around us and always aim to do the right thing. From employee recognition schemes to environmental policies we have many initiatives in place to help us look after the things we all care about.
Learn more here, ,, Happy to talk about flexible working arrangements.
19. This post is suitable for job share.
20. The Rehabilitation of Offenders Act (Exclusions and Exceptions) (Scotland) Order, as amended, applies to this post.
21. This is a temporary post which may be filled on a secondment basis by an employee wishing to gain experience/career development and will be at the discretion of the employee’s Third Tier Manager. If you wish to apply for this post as a secondment, please refer to the secondment guidance.
To apply for this vacancy, please click on the Apply Now button at the top of this page.