Events Assistant - Maternity Cover
About the Role
Our Client is seeking an Events Assistant to support the Operations Lead in the effective delivery of events. This role plays a key part in event registrations, archive management, event app support and general event administration. You will help ensure events are delivered smoothly and to a high standard, working collaboratively with the wider Events team.
Please note: this role may require working outside standard office hours on an ad hoc basis to support live events.
Key Responsibilities
Event Registrations
* Support the setup and processing of event registrations and associated webpages
* Respond to registration queries and manage group registrations
* Track Early Bird and workshop registrations and resolve issues
* Issue and process visa and invitation letters
* Monitor registration changes and assist with name badge production
* Support exhibitor and sponsor registrations
Inbox & Administration
* Monitor and respond to multiple inboxes
* Prepare and issue DocuSign documents
* Provide general event administration support
Event App & Archive
* Support the creation, delivery and maintenance of the event app
* Upload attendee data and support app timelines
* Collate, prepare and upload archive content, maintaining accurate records
Team & Finance Support
* Provide support and cover for Events team members
* Attend team meetings and provide updates on core activities
* Assist with invoicing, receipts, payment links and accounts cover during busy periods
Other Information
The post holder is expected to be professional, flexible and supportive of wider business needs. Duties may be adjusted over time to meet organisational requirements.
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