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Band 4 Postgraduate Coordinator
The closing date is 01 August 2025
The post holder will work within the Postgraduate Office providing management and administration support for the postgraduate medical training programmes delivered by the Trust.
The Postgraduate team is responsible for the training programmes and educational support for all junior doctors in the Trust; both Doctors in Training Posts and Trust appointed Junior Specialty Doctors (JSDs). The post holder will be responsible for the coordination of all aspects of one or more specific training programmes. The post holder will work closely with the other members of the Postgraduate Medical Education team to ensure the provision of a high standard of training and support for the junior doctor workforce in the Trust.
Main duties of the job
KEY RESPONSIBILITIES
Training Programmes:
*To act as a link between the Trust and HEE WM concerning all details and requirements of the training programme:
* Liaison with the Trust Medical Resourcing team with regards to all incoming junior doctors.
* Responsible for the population of the Educational and Clinical Supervisor lists from the allocation of junior doctors provided by HEE WM and Medical Resourcing checking all supervisors have appropriate GMC accreditation
* Management of the assessment process of the junior doctors including their yearly ARCP (annual review of competence progression) and/or Educational Reviews.
* Managing the specific requirements of the training programme, e.g. teaching hours, simulation training, study leave entitlement
2.To act as a point of contact for junior doctors with any queries regarding their training programme escalating to Postgraduate Manager if unable to resolve satisfactorily.
3.To manage and co-ordinate a relevant mandatory protected programme of weekly lectures and teaching including clinical skills and simulation training, for the junior doctors specific to their grade and mapped to the curriculum of the national training programme:
* Work with Clinical Tutors, Specialty Educational Leads and Consultants to assign appropriate lecturers and invite them to take part in the lecture programme.
Please see attached the full JD/PS.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications
* *NVQ level 3 in Business/ Administration or equivalent experience
* *GCSE/O level in English language (grade A*-B)
* *GCSE in Maths
* *Evidence of continued development
Experience
* *Relevant previous experience of Postgraduate Medical Education
* *Proficient in Microsoft office - Word, Excel PowerPoint and Outlook.
* *Good working knowledge of internet navigation
* *Good understanding of the education processes for junior doctors
* *Work experience in the NHS or health care sector
Additional Criteria
* *Ability to communicate both, written and verbal, with relevant staff groups
* *High level of accuracy and attention to detail
* *Ability to work under pressure, prioritise workload and meet tight deadlines
* *Capable of providing, receiving and processing multifaceted information /data
* *Excellent organisational skills.
* *Personal integrity and the ability to deal with sensitive and confidential information
* *The ability to work well under pressure
* *Professional in manner and behaviour
* *Able to work both independently and as an effective team member.
* *Willingness to develop skills and maintain up-to-date knowledge in the field.
* *Enthusiast and self-motivating
* *Flexibility on working hours in response to workload demands
* *Proficient in taking minutes of meetings.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals Birmingham NHS Foundation Trust
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