Job Description
Finance Assistant & Receptionist
Do you love tidy spreadsheets and welcoming people with warmth? Would you like your work to make a real difference in people’s lives?
International Care Network (ICN) is a Christian charity walking alongside asylum seekers and vulnerable migrants as they rebuild their lives in the UK. We’re looking for a dependable, kind, and detail‑driven team member who’s just as comfortable reconciling petty cash as they are greeting visitors and supporting colleagues.
If you’re organised, calm under pressure, great with people, and enjoy keeping things running smoothly, we’d love to hear from you.
The role at a glance
* Hours: 15 hours per week, split as:
o Finance Assistant – 7.5 hours/week (flexible across the week, ideally Tuesday and/or Wednesday; not the reception day)
o Receptionist – 7.5 hours/week (one day, ideally Friday)
* Salary: £25,747.50 FTE (pro rata)
* Contract: Permanent
* Location: Bournemouth (office-based, with a warm, supportive team)
* Reports to: Finance Officer and Director of Operations
What you’ll be doing
Finance (7.5 hrs/week)
* Enter invoices and payments accurately in Xero, analyse by department and fund
* Keep records spotless: scan and upload documents, reconcile petty cash monthly
* Prepare cash allowances for a small number of service users
* Process staff/trustee expenses and occasional card payments
* Record and bank cash/cheques, file everything properly, draft fee invoices
Reception (1 day/week, ideally Friday)
* Be the first warm welcome: phones, door, inbox - logging enquiries and passing to the right person
* Keep the reception and shared spaces tidy and friendly
* Sort and distribute post (and take mail to the Post Office, including special deliveries)
* Support small admin tasks, make external calls, and help keep the office running (incl. lights/CCTV on/off)
* Top up staff refreshments (small things, big impact!)
You’ll thrive if you
· Have a finance/admin qualification or equivalent experience
· Are confident using Xero (or similar) and have strong Excel skills
· Are methodical, accurate, and fast with paperwork and data
· Can juggle tasks, manage your time well, and use your initiative
· Communicate clearly and kindly - whether at the door, on the phone, or by email
· Understand (or are willing to learn about) the challenges facing refugees, asylum seekers and vulnerable migrants
· Are happy to uphold clear boundaries, confidentiality, and health & safety
· Are supportive of ICN’s Christian ethos and values, and respectful of people of all cultures and faiths (or none)
Why you’ll love working with ICN
· A genuinely supportive, purpose‑driven team who care about each other
· Flexibility within the Finance Assistant hours
· Training relevant to your role
· Staff wellbeing opportunities (including socials)
· Company pension scheme
· You’ll see the impact of your work - every single week
Our commitment
ICN is committed to being an inclusive and welcoming employer. As a Disability Confident employer, we encourage applications from people with disabilities and will make reasonable adjustments where needed. We value diversity and ensure all current and potential employees are given equal opportunities. No one will ever be disadvantaged or discriminated against because of gender, age, marital or civil partnership status, race, nationality or ethnic origin, disability, religion or belief, sexual orientation, gender reassignment, pregnancy or maternity, trade union membership or political beliefs. Only requirements that can be clearly justified are applied.
We are also deeply committed to safeguarding. ICN has robust policies and procedures in place to protect service users, staff and volunteers, and all roles working with children and/or vulnerable adults require the appropriate DBS checks.