Job summary: The Practice is seeking a dedicated Human Resources Administrator to join the practice team. The ideal candidate will play a crucial role in supporting various HR functions as well as supporting the management team and the clinical teams. The position requires strong communication skills and proficiency in HR systems, preferably with an HR qualification, which would be an advantage.
Main duties of the job
Manage and maintain employee sickness and training annual leave records ensuring confidentiality of sensitive information.
Assist with the recruitment process by coordinating job postings, scheduling interviews and associated correspondence.
Preparation of Induction programmes for new staff, collating necessary paperwork ie evidence of qualifications, DBS checks, confidentiality agreement, issue of contracts.
Assist with the management of health & safety within the Practice, associated checks and assessments.
Assist with the programme maintenance for the Practice, recording and obtaining quotes.
Working alongside our HR company to with the development and implementation of HR policies and procedures to enhance overall organisational effectiveness.
About us
We are a medium sized rural practice with just under 11,000 patients serving patients living in Bugbrooke, Kislingbury, Harpole and surrounding villages.
Lead by a team of 4 GP partners with 3 salaried GP's, ANP' Practice nurses, HCA's, Admin and Reception Team.
Job responsibilities
The role will include coordinating monthly team meetings, preparing agenda, minutes and processing actions to include: Monitor and record accurate records of sickness and training for staff, providing reports as and when required. Monitor and record annual leave requests and sickness record via Teams, for GP's and other staff.
Appraisals, Job specifications DBS updates etc.
Staff wellbeing, concerns and feedback to management team.
Monitor and review policies, ensuring all are up to date, on an on going basis, making staff aware of any changes.
Health & Safety Management - ensure compliance for all staff whilst in the workplace, monitoring and arrange for calibration of equipment, advising staff as necessary. Ensure that all processes and procedures are compliant with Health & Safety legislation.
Assist with Infection Control procedures, ensuring compliance by colleagues.
IT - working knowledge of SyS1 and Microsoft Office applications.
Premises management - maintain the work programme for the external areas. Identify and report any defects within the building, with a view to resolving. Liaison with external contractors.
Person Specification
Experience Essential
* GCSE English and Maths.
* Knowledge of System1.
* HR Knowledge and a commitment to on going HR learning.
* Ability to work under pressure and on own initiative.
* Excellent organisation and time management skills.
* Effective oral and written communication.
* Prioritise workload on a daily basis, working unsupervised.
* Flexible.
Experience Desirable
* General knowledge of employment law and practices.
* Experience of benefits and other HR programmes.
* Mentoring and support of staff wellbeing.
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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