ADMINISTRATION ASSISTANT Work Location - In Person Job Type - Part Time About Us Driven by a need for smarter solutions, greater efficiency and strategic innovation, Groves Group brings bold vision and industry-leading expertise together. What started with architecture has become the foundation for something much bigger and we are on a journey to reimagine how the construction industry operates. As a successful business we are always looking ahead, mapping our growth, our milestones and strategising how we’re going to exceed our goals. With this growth has come the opportunity for a new and integral role to work closely alongside the Managing Director to assist in building the operative functions of Groves Group; which will require roles within A2 - Architecture & Development, Montley and future business acquisitions. Role Overview We are looking for someone who has exceptional attention to detail, is a strong communicator and thrives on responsibility to work closely alongside the company’s MD. You will be a strategic assistant filtering and prioritising business objectives and helping translate ideas into structured plans. This is a versatile role that requires assisting not only the office and the team, but primarily helping the MD to push the business forward to unlock opportunities. You will assist and oversee a growing portfolio of business opportunities and consultant collaborators. Responsibilities EA/Business Operations * Supporting the MD with general day-to-day tasks and business administration * Working alongside the MD to build our portfolio of businesses * Building partnerships that bolster the Groups consultancy team and assisting with maintaining costs and fees across portfolio projects. * Creation of proposals, professional service agreements, and project fee schedules * Managing and tracking all invoicing and business expenditure * Managing company accounts and liaising with accountants for payroll, tax statements and payments * Maintaining the company machinery inventory across all businesses, including company vehicles Staff & Recruitment * Assist in compiling job descriptions and recruitment, managing offer letters, contracts and onboarding * Manage staff records, timesheets, holiday, expenses, as well as staff benefits and exploring new offerings * Assist with our Apprenticeship offering and working with training providers * Exploring new opportunities and initiatives for graduates Events * Manage and organise all company internal and external events Requirements * Experience in a EA/PA predominant role, working in a fast-paced environment * Ability to multi-task and manage work streams efficiently is a must * Discretion is vital within this role, and trust with confidential information * Impeccable communication skills and highly organised * Experience is QuickBooks is preferable * Live within a commutable distance of Fareham Our Culture At Groves Group, people come first. We work hard, we celebrate our wins, and we encourage curiosity at every step. Your accomplishments are not just noted but celebrated. We recognise and reward dedication with competitive compensation packages that reflect your contributions. Your well-being is paramount, and we offer comprehensive health and wellness benefits, ensuring you and your family are supported. We understand the demands of life, which is why we provide flexible work arrangements to accommodate your unique needs, promoting a healthy work-life balance. Your journey here will be more than just a job — it’s the start of a career where you can help shape the future of places and communities. Benefits - Private Healthcare and Dental Insurance - Bi-Annual Performance Bonuses - Paid Overtime - Paid Sick Days - Paid Holidays And Bank Holidays - Accrue An Additional Day Of Holiday Every Year Of Service (Capped At 5) - Flexible Work Schedule - Company Events - Company Pension - Discounted or Free Food - Flexitime - Health & Wellbeing Programme - Profit Sharing