Overall, Purpose of Job
The Sourcing Specialist plays a key role in ensuring the efficient delivery of Re-Gen Robotics' operations across the UK and US. This includes coordinating procurement activities, managing asset and stock records, maintaining health & safety and compliance systems, overseeing insurance and customs processes, and supporting operational and business development functions. The role requires a strong understanding of engineering processes, excellent organisational and negotiation skills, and a proactive, detail-oriented approach.
Main activities/tasks
* Source and procure mechanical, electrical, and industrial components, tools, machinery, and services to support engineering and maintenance projects.
* Interpret technical specifications and collaborate with engineering teams to ensure the correct materials are ordered.
* Place and monitor purchase orders, track lead times, and ensure timely deliveries to job sites.
* Maintain strong relationships with suppliers in the UK and US; evaluate supplier capabilities and oversee procurement contracts.
* Issue purchase orders and approve supplier invoices with correct financial coding for management reporting.
* Negotiate pricing, volume discounts, and long-term contracts; track procurement KPIs and cost-saving initiatives
* Maintain stock levels for PPE, spare parts, hoses, pumps, generators, and other equipment at the Yard and on-site systems.
* Oversee allocation and monitoring of company fuel cards and mobile phones, ensuring accurate weekly updates.8
* Maintain up-to-date asset registers, including HGVs, vans, engines, hoses, and other equipment, tracking maintenance schedules and certifications.
* Source, renew, and manage insurance policies for UK and US operations, ensuring appropriate risk coverage and compliance with legal requirements.
* Keep accurate records of insured assets and update insurers with any changes to job sites or storage locations
* Support the SHEQ Manager in maintaining ISO-compliant integrated management systems (IMS)
* Manage registers and maintenance schedules for safety-critical equipment including gas monitors, RPE, and radios
* Coordinate and support ISO audits, working with internal teams and external auditors to ensure readiness and compliance.
* Oversee hire of equipment for projects, ensuring advance planning to avoid delays.
* Manage detailed Equipment Lists for robotic systems and maintain full traceability of containers and contents.
* Maintain a comprehensive Document Register to ensure all compliance and operational documentation is current and accessible.
* Handle customs declarations, import processes, and commodity codes for US operations.
* Maintain and renew EPA and NHTSA exemptions for equipment and vehicles used in the US.
* Assist the Business Development team with the preparation of bids and tenders, including obtaining equipment hire quotes.
* Support operational recruitment and administrative tasks in collaboration with the centralised HR team.
* Act as an out-of-hours contact to support teams working onsite in the UK and USA.
* Provide holiday cover for other operational colleagues when needed.
* Perform any other duties reasonably required by management in line with the role.
Essential Criteria:
* Passion for Engineering and Manufacturing
* Willingness to learn and take initiative
* Good attention to detail and problem solving mindset
* Ability to work well in a team.
* Strong interpersonal skills and ability to work as part of a team;
* Good English communication skills both verbal & written
* Computer literate and proficient in use of Microsoft Office package
* Ability to be flexible and adaptable in line with company requirements.
Duration: Full Time Permanent
Location: Re-Gen Robotics, 16 Crossmaglen Road, Lislea, Newry, BT35 9UB
Remuneration: Attractive
Re-Gen is an equal opportunities employer whom employs a workforce with members from all sections of the community and is committed to appointing candidates purely
Job Type: Full-time
Job Types: Full-time, Permanent
Benefits:
* Canteen
* Company pension
* Free parking
* Life insurance
* On-site gym
* On-site parking
* Private medical insurance
Work Location: In person