Building information and systems manager

Are you an experienced Building Information and Systems Manager, Facilities Management professional or construction specialist looking for a new challenge? This is an exciting time to join our enthusiastic and dedicated Estates and Facilities Management team as we enter a new phase of developing our software systems and building information management capabilities.

We have an amazing estate that includes five Grade A listed buildings across Edinburgh, making the effective management of asset information critical for these complex and intricate buildings to ensure we are being “good ancestors”. Alongside this we have a new Passivhaus building about to start construction which we look forward to preparing for the “in operation” phase in the coming years. Following the implementation of our Facilities Management Strategy, and the appointment of new hard and soft FM service partners, we are now reviewing our systems and considering how to mature and advance our building information management (from 2D onwards).

This role would suit someone with experience of reviewing and developing systems, business processes and building information within an estates, facilities management, property, or construction environment. You will have a strong understanding of leading projects, managing change, and engaging with a wide range of stakeholders to develop and implement a strategy for our systems and information management. Your work will help ensure our asset information is accurate, accessible, and supports efficient estate operations.

You will play a key role in identifying opportunities for improvement and developing solutions that enhance operational efficiency, support informed decision-making, and strengthen asset management across a diverse and complex estate.

In return, you will have the opportunity to make a significant impact on the future management of an estate that includes significant historic buildings alongside major new developments, helping ensure our information, systems and assets are managed effectively for future generations.

Who we are looking for

To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

• Educated to degree level in a relevant subject or with equivalent practical Facilities Management experience (desirable: IWFM member or other relevant professional body).
• Competency and experience in the development and implementation of CAFM/IWFM software systems or similar and the development and implementation of new business processes in an FM environment.
• Awareness and experience of Building Information Management and ISO19650 (including Client Requirements, EIR, and AIM documents, NRM structures, Common Data Environments, etc.) (desirable: certified training in BIM and ISO 19650 or training can be supported).
• Competency and experience in managing IWFM systems ensuring the smooth running of daily operational FM activities and compliance/performance reporting.
• Experience in the delivery of estates and facilities management services and an understanding of helpdesks, planned and reactive maintenance and building information management. A passion for historic buildings and understanding of construction elements and services to be able to manage building/asset information.
• Advanced IT skills including Microsoft Word, Excel, M365, PowerPoint and CAFM/IWFM systems.
• Excellent planning, project management, and organisation skills.
• Good financial acumen, with the ability to read and understand finance system reports and prepare reports to support the analysis of building running costs and any inter-department recharges.
• An active approach to problem solving.
• A team player with good interpersonal skills.
• Excellent communication skills and experience of managing change.

Click Apply for more information.

Closing date for completed applications is 12 noon on Friday, 26 June 2026.