Overview
View all our vacancies across our hospitals in Sussex. Search, find and apply for a job with us today.
Main area: Rheumatology
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (per annum pro rata)
Job ref: 279-7291069-SEP25
Employer: 279 University Hospitals Sussex NHS Foundation Trust
Site: Royal Sussex County Hospital, Brighton
Salary: £27,485 - £30,162 per annum, pro rata
Salary period: Yearly
Closing: 15/09/2025 23:59
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, ambition and values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First. Our mission is summed up by our motto “where better never stops” and you will play a part in driving us forwards and improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This is reflected in our Wellbeing Programme for staff, designed to support you including flexible working where possible to support work life balance.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form. We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are looking for a highly skilled and experienced Medical Secretary to work as part of our friendly and highly efficient Rheumatology secretarial team. You will be based in the Louisa Martindale Building at the Royal Sussex County Hospital.
You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face. Excellent IT skills and English is essential.
You must be able to prioritise your workload, have good time management and the ability to meet deadlines.
You must have 2 years’ experience of a secretarial/administrative role, medical secretarial experience preferred. Knowledge of working in a hospital environment or similar environment is desirable but not essential. We are happy to consider a job share if appropriate and suitable candidates are available.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. We are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered.
Main duties of the job
Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports, etc., working to deadlines to support patients.
The ability to organise and prioritise work effectively is essential, as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required, though previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and be able to prioritise competing demands while meeting deadlines.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This is reflected in our candidate information pack and wellbeing programme for staff which is extensive and designed to support you when you need it, including flexible working where possible to support work life balance.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc., working to deadlines in order to support our patients.
The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and able to prioritise competing demands, meeting deadlines throughout the week.
Person specification
Experience
* Excellent telephone skills - experience of talking to patients on the telephone and voicemail messages
* Excellent writing skills including accurate typing skills, grammar and punctuation skills
* NHS Experience
* Secretarial Experience (10 points medical secretarial/7 points secretarial)
* Experience of office work/reception work
* Medical Secretaries Diploma or equivalent qualification/experience
* Knowledge/Experience of digital dictation software
* Previous experience/knowledge of G2 Digital dictation software
Skills
* Ability to work as a team/job share and work well with others
* English GCSE A-C or equivalent
* Experience prioritising, organisational and time management skills
* Stress management skills/experience in busy working environment
* Customer Care/patient care skills
* Experience of Microsoft Word and Outlook
* RSA Stage 3 typing or equivalent experience/qualification
* Medical Terminology (Rheumatology)
Equality, Diversity & Inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role)
* Evidence of having undertaken own development to improve understanding of equalities issues
* Demonstrates enthusiasm for working in the NHS/UHSx/Rheumatology
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some adverts are capped for a limited number of applications; the advert will close once the cap has been reached. We encourage you to submit your application as soon as possible to avoid missing the opportunity.
Flexible Working: If you would like to explore flexible working options please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. Offers are made in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for roles that meet the visa eligibility criteria. For further information visit gov.uk and search for Skilled Worker. It is your responsibility to ensure you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications.
Further Information
For help with the application process for Nursing vacancies, please email uhsussex.nursingteam@nhs.net. For help with the application process for Non-Nursing vacancies, please email uhsussex.nonnursingteam@nhs.net.
Employer certification / accreditation badges
Application numbers
This advert has been capped for a limited number of applications; we encourage you to submit your application as soon as possible to avoid missing out on this opportunity.
#J-18808-Ljbffr