PA - Bromley, Greater London
Join Our Clients Team as a Personal Assistant to Senior Executive! 🌟
Contract Type: Permanent
Location: Petts Wood
Hours: Monday to Friday, 9:00 am - 5:30 pm
In this pivotal role, you will provide comprehensive administrative and secretarial support to a high-profile Executive, ensuring their professional and personal commitments run smoothly. Your professionalism and discretion will be key as you manage sensitive and complex matters with ease.
What You'll Be Doing:
Executive Support
Manage a complex diary, prioritising and rearranging appointments as needed📅
Handle correspondence and ensure all communications are addressed appropriately
Maintain efficient office systems, including data management and filing
Keep accurate records of the Executive's contacts and screen calls and inquiries
Conduct research and follow up on actions, ensuring timely responses
Produce documents, briefing papers, and reports, including audio typing
Organise meetings with agendas and relevant materials, plus greet visitors at all levels👥
Manage all incoming and outgoing mail and undertake additional duties as required
Arrange both personal and professional appointments for the Executive's family
Financial & Personal Administration
Manage personal UK bank accounts and overseas currency accounts💷
Liaise with overseas legal representatives for personal tax information
Coordinate with investment fund managers on portfolios and manage household staff
Run errands as needed and assist with immigration-related matters
Office & HR Administration
Oversee the Customer Service Coordinator and handle HR administrative tasks
Prepare employment contracts, maintain personnel files, and organise company insurance
Administer the company pension scheme and process monthly payroll
What We're Looking For:
Significant experience as a Personal Assistant supporting senior management or C-suite
Exceptional interpersonal and communication skills, with the ability to engage professionally at all levels
Highly organised with strong prioritisation and planning abilities
Excellent attention to detail and accuracy
Proactive and flexible approach, with the ability to adapt and re-prioritise as needed
Ability to work independently and handle confidential information with discretion 🔐
Strong IT skills across MS Office and digital tools
If you are interested in this role, contact us today!
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