Help deliver one of the UK’s landmark events at the intersection of AI and society!
Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.
About:
The Oxford Generative AI Summit (October 16-17, 2025), powered by OxGen AI Limited and hosted at the prestigious Jesus College, University of Oxford, is a distinguished multi-stakeholder expert convening focused on the opportunities and impacts of generative AI on society. This landmark event brings together prominent leaders from enterprise, startups, academia, government, and media for cutting-edge panels, keynotes, and high-value networking.
For more information, please visit: oxgensummit.org.
Summit Dates: October 16-17, 2025
Location: Remote, with requirement to be in Oxford, UK in October 2025
Engagement Period: July 15 - October 20, 2025
Application Deadline: May 27, 2025 (adjusted from June 10, 2025, Midnight BST)
Fee: £5,000 (freelance basis)
We’re hiring a Logistics Coordinator (Freelance) to help with the operational execution of this year’s high-profile Oxford Generative AI Summit, scheduled for October 16-17, 2025 at Jesus College’s state-of-the-art Cheng Kar Shun Digital Hub. If you’re exceptionally organised, thrive at coordinating with high-level stakeholders, and leading volunteers to deliver an exceptional conference, we would love you to apply!
To Apply: To apply, please submit your CV and a brief cover letter highlighting your relevant experience in event coordination and stakeholder management to cassidy@oxgensummit.org. Please include Logistics Coordinator Application in the subject line.
Key Responsibilities
Stakeholder Coordination
* Coordinate with speakers, moderators, vendors, and Summit participants
* Effectively manage email communications, including fielding queries, scheduling meetings, providing event updates, and distributing detailed participation guide
* Attend planning meetings and provide regular status updates to the Director
Volunteer Training & Management
* Recruit, onboard, and manage a dedicated team of volunteers to support event operations on the day-of
* Develop and deliver a comprehensive training schedule and pre-event walkthroughs
* Provide on-site supervision and coordination to ensure smooth execution and swift issue resolution
Ideal Candidate
* Strong track record and experience in event coordination
* Exceptional communication skills with the ability to interact professionally with high-profile stakeholders
* Strong organisational abilities with a keen attention to detail
* Ability to work independently while maintaining clear communication with the organising team
* Problem-solving mindset with the agility to address unexpected challenges
Why This Role?
* Work with high-profile and leading figures in the field of AI
* Contribute to a landmark event that will influence the future of AI and society
* Build your professional network across enterprise, startups, government, academia, and media
* Gain valuable experience in coordinating a high-profile international event
* Flexible remote work with the excitement of on-site coordination during the Summit
Application Process
To apply, please submit your CV and a brief cover letter highlighting your relevant experience in event coordination and stakeholder management to cassidy@oxgensummit.org. Please include Logistics Coordinator Application in the subject line.
Eligibility
Must have the right to work and be self-employed in the UK (i.e. to be registered as self-employed with HMRC and be able to invoice for services)
Application Deadline: June 10, 2025, Midnight BST