Role
/Purpose: As part of the EMSOU Finance Team, the post holder will provide confidential financial and administrative support to the Head of Finance & Corporate Services, Regional Financial Management Accountant and the Finance Operations Lead.
Due to the nature of vetting clearance required for this role you must have 5 years continuous residency in the UK.
Core Responsibilities
Operational:
1. Assist with the day-to-day administration of devolved budgets, financial estimates and general financial matters, ensuring transactions are accurately recorded to comply with financial regulations.
2. Prepare requested management information, monthly reports and statistics.
3. Research, extraction, manipulation and analysis of data to assist in the compilation of comprehensive management reports and audits.
4. To place orders for goods/services via the Finance System, ensuring delivery where required
5. Check and scrutinise delivery notes, receipt goods, and code relevant invoices and input onto the Finance System for payment.
6. Raise invoices by checking and calculating payment and forwarding to appropriate forces, partners and external agencies.
7. To accurately maintain required on-site cash services, making cash payments, issue receipts, ensuring prompt banking and regular cash balancing, in compliance with laid down cash handling procedures
8. To maintain and reconcile the bank accounts, credit cards and cash accounts. This may require monitoring of bank accounts and process any urgent payments.
9. Analysis and reconciliation of credit card expenditure and processing of appropriate recharges onto the Finance System.
10. To maintain stationery stock and order replenish supplies to ensure minimum stock levels are maintained.
11. Process police and police staff overtime, expenses and mileage claims checking to ensure in all aspects they are correctly completed, properly authorised and coded in accordance with regulations and pre-determined monthly deadlines.
12. Provide advice and support in the resolution of financial queries including relating to overtime, enhanced pay, unsocial hours, travel and expenses in accordance with organisational policy and legislative compliance.
Essential Criteria
13. Hold GCSE Grade C/Level 4 or equivalent in mathematics and English Language OR have relevant work experience of working to that standard.
14. A working knowledge of managing Microsoft Outlook, Word, Excel and databases with the ability of presenting information in a concise, accurate manner.
15. The ability to assess new information and re organise to meet changing priorities and new work streams
16. The ability to communicate effectively and professionally with people of all levels both verbally and in writing.
17. The ability to manage customer expectations.
18. Be able to work using own initiative and as part of a team.
19. A pro-active and flexible approach to working under tight deadlines and respond to changes at short notice.
20. Proficient in general administration and customer service
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.