Join to apply for the Transport Administrator role at Uppingham School
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Join to apply for the Transport Administrator role at Uppingham School
Uppingham School, founded in 1584, is a leading co-educational independent boarding school. It has a strong academic profile and excellent pastoral care with an international reputation, and state-of-the-art science, sports, and music facilities. Its 840 pupils, aged 13-18, are accommodated in 15 boarding houses, taught by over 20 academic departments, and participate in numerous extra-curricular activities such as sports, music, and drama. The academic programme is supported by business units responsible for marketing, estates, finance, HR, IT, operations (catering, cleaning, and procurement), health and safety, and the Schools trading subsidiary.
In term-time (about 32 weeks each year) the School operates seven days per week. In the Easter and summer months it operates a commercial lettings business. The School employs c. 600 full-time and part-time staff in about 40 different professions, among whom the teachers report to the Headmaster and the business support staff to the Bursar. The School is a company limited by guarantee and a registered charity and governed by 20 voluntary Trustees who are responsible for guiding the Headmaster and Bursar in matters of governance and strategy.
Uppingham is committed to Equality, Diversity and Inclusion and welcomes applications from anyone who feels they could fulfil the role.
Job Purpose
To support the accurate and efficient management of the Schools vehicle fleet and home-to-School bus service.
Coordinating all elements of the vehicle fleet, including documentation and reporting.
Liaising with parents, school staff, and transport providers to ensure smooth operations.
Coordinating and handling inquiries and resolving issues related to school transport.
Your duties
Fleet maintenance: Coordinating booking of repairs, checks and MOTs.
Coordinating the relevant vehicle permits are secured in good time and maintained.
Scheduling and Planning: assigning drivers as needed.
Finance: processing purchases, and administering payments.
Compliance: Ensuring all transportation activities comply with relevant regulations and School policies.
Coordination: Mediating between managers, drivers, and other departments to optimise transportation services.
Customer Service: Handling parent and School queries and escalating serious complaints to management.
Monitoring: Tracking drivers logbook entries and performing payroll administration. Monitoring that driver training and performance is in line with School expectations.
Delegate for the Transport Logistics Manager as required.
These responsibilities require good organisational skills, and the ability to work well under pressure. Driving may also be an occasional requirement.
Qualifications
GCSEs in English and Maths, or equivalent.
Experience
Experience in an educational setting (desirable)
Skills
Strong organisational and multitasking abilities.
Excellent communication and interpersonal skills.
Strong IT skills including scrutiny and analysis of data
Proficiency in using administrative and transport management software.
Attention to detail and problem-solving skills.
Additional Requirements
A full UK driving licence.
Personal Qualities
Excellent verbal and written communication skills at all levels of the organisation
Attention to detail
Quick learner
Positive, can-do and forward-looking attitude, and able to work in a busy environment.
Diplomacy and a sense of humour
Terms and conditions
Working hours: 15 hours per week, 32 weeks per year termtime. Flexible, preferably late morning or afternoons. Typically working afternoons as agreed.
Salary: £6,842.50 per annum (FTE £27,425.8)
Probation period: 6 months
Holidays: The annual holiday entitlement is all Uppingham School holidays, except for the four additional weeks out of term time you are required to work. Public holidays in term time are normal working days; a day off in lieu is given at another time.
Benefits
Pension scheme Defined contribution scheme: employee contribution matched by School by factor of two, up to 10% maximum.
Benefits 50% Contribution towards premiums for the Schools private health scheme
Discount on School fees
Discount at a local nursery in Uppingham
25% Discount on holiday club fees for children of Uppingham or Maidwell Hall staff
Westfield healthcare
Westfield Rewards which gives discounts at various retailers, gyms, cinemas, and restaurants
Contributory pension scheme
Employee Assistance Programme
In house Occupational Health Service
Membership to dual-use Sports Centre (with a £25 annual joining fee)
Free staff lunches during term-time
Free annual Flu vaccinations
Complimentary staff ticket for select School performances
Cycle to Work scheme
Recognised as a Disability Confident employer
Recognised as a Mindful employer
Recognised as Investors in Diversity
You may also have experience in the following: : Transport Administrator, Supply Chain Administrator, Logistics Administrator, Transport Assistant, Supply Chain Assistant, Logistics Assistant, Transport Coordinator, Supply Chain Coordinator, Logistics Coordinator, Logistics, Supply Chain, Distribution, Administration, Administrator, Office Manager, etc.
REF-223574
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Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Management and Manufacturing
* Industries
Transportation, Logistics, Supply Chain and Storage
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