Job Details
Location: Hybrid – Up to 3 days a week at our VHQ, Crawley
Hours: 37.5 per week, Monday to Friday
Contract: Permanent
Salary: Competitive
Closing Date: 4th August
In a nutshell
You’ll be at the heart of the CEO office, partnering and supporting the VPs of Corporate Development and Communications to make sure their time, priorities and projects run like clockwork. Acting as a true PA/EA, you’ll own diary management, travel, events, stakeholder liaison and ad‑hoc project support – all with the utmost discretion and professionalism.
Day to day
* Fully manage complex diaries for two VPs, including scheduling, agenda‑setting, briefing packs, room bookings (on‑site and virtual) and reminder systems. Attend high‑level meetings to take minutes, track actions and follow up to ensure deadlines are met.
* Act as lead planner for comprehensive travel (flights, visas, accommodation, itineraries) and both internal and external events – from small strategy off‑sites to large conferences – ensuring flawless execution.
* Draft and proofread presentations, reports, emails and stakeholder communications (often confidential) to the highest standard. Act as first point of contact, triaging calls and emails, and escalating or resolving queries as appropriate.
* Partner with the EA to the CEO and the wider PA/EA community to deliver seamless cover and consistency. Coordinate cross‑functional projects, track progress, prepare update packs and drive actions across Finance, HR, Travel, Virgin Group partners and external agencies.
* Maintain VP budgets: track spend, raise purchase orders, process expenses and invoices through i‑Expenses and i‑Procurement, ensuring compliance and timely payment.
* Manage end‑to‑end onboarding for new team members reporting to the VPs (IT equipment, access passes, inductions) and maintain up‑to‑date compliance registers for audit readiness.
About you
* Proven Experience: 3+ years as a PA/EA supporting C‑suite or senior leadership in a fast‑paced environment.
* Exceptional Organiser: You juggle conflicting priorities effortlessly, anticipate needs, and deploy flawless attention to detail.
* Communication Guru: Outstanding verbal and written skills; comfortable liaising at all levels (internal and external).
* Tech‑Savvy: Advanced proficiency in MS Office (Word, PowerPoint, Excel) and confident learning new tools.
* Collaborative Spirit: Strong team player with a flexible, can‑do attitude; you thrive on building relationships across a matrixed organisation.
* Discretion & Integrity: You handle sensitive information with the highest level of confidentiality.
* Bonus: A passion for corporate development and communications.
Our recipe for leadership
At Virgin Atlantic, our leaders empower teams to thrive through collaboration, innovation, and excellence. Explore our Leadership Recipe and discover the 20 core ingredients that define what it means to lead with us, driving our mission to be the most loved travel company and achieve sustainable profit. Want to learn more? Click here
Be yourself
Our customers come from all walks of life and so do our colleagues. That’s why we’re proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Virgin Atlantic, we believe everyone can take on the world - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique by upholding an inclusive environment in which we can all thrive. So that everyone at Virgin Atlantic can be themselves and know they belong.
To make your journey with us accessible and individual to you, we encourage you to let us know if you’d like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team, (recruitment@fly.virgin.com) feeling confident that we’ve got your individual considerations covered.
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