HR & Recruitment Assistant - 12 Month Placement 2026
Responsible for working closely with the HR Team to support and deliver the best candidate and employee experience in a leading dairy cooperative. Our ideal candidate is passionate about making a difference, is an excellent communicator, is highly organized, and willing to go the extra mile to provide the best experience.
Reports to: HR Business Partner
Location: Based in Head Office, Belfast with flexibility to travel to any of our company locations
KEY RESPONSIBILITIES
RECRUITMENT
* Support the HR Team and hiring managers on the recruitment process. This will include, advertising roles, screening applications, arranging interviews and tracking candidates.
* Advertising positions on our company website, LinkedIn and other sites where appropriate.
* Working with hiring managers to coordinate interview schedules, room bookings, preparation and filing of interview information, and issuing regrets.
* Learn, develop and execute online candidate search campaigns using a variety of internet-based resources, including LinkedIn.
* Arranging temps for the business when required.
* Delivering constructive and on-time feedback to candidates.
* Making the candidate experience enjoyable and positive.
* Developing extensive relationships with key stakeholders to enable good communication and smooth implementation and improvement of processes.
* Delivery of company induction information to new starts and managers, and maintaining all induction records.Support with recruitment activities such as careers fairs, University visits and outreach programmes.
* Tracking progress of the yearly recruitment plan, providing regular status updates, and supporting with the interview processes when required.
ADMINISTRATION
* Support the HRBPs in sending Offer letters, Contracts, and new start documentation via Docusign.
* Administration of our HR System – Success Factors, including adding new employees, updating internal job move information, removal of leavers, etc.
* Ensure all relevant data is captured in our HR systems, and our recruitment platform is kept up to date.
* Reference requests for all new starts.
* Support on ad-hoc data requests.
* Reviewing job descriptions and writing compelling job adverts for our company website.
* Manage out employee reward scheme – Rewarding the Legen’dairy
OTHER
* Support the HR team on any project related work when required.
* Supporting the HR team with delivering and coordinating Employee onboarding.
ESSENTIAL CRITERIA
* The successful candidate should have a strong academic record and be working towards a relevant degree in Human Resources, Business Management, or related subject.
* Proactive and able to prioritise tasks and manage workload.
* Excellent attention to detail, and confident in communicating to all levels of stakeholders within the business.
* Excellent IT and administrative skills, including Microsoft office (e.g., Outlook, Excel, Word, PowerPoint).
* Maintain a positive working environment.
* Fluent in English, and knowledge of an additional European language is an advantage.
This is a challenging role, and we are looking for energetic and enthusiastic applicants who are comfortable working both independently and within a team. Applicants must have a positive, pro-active and can-do attitude, and will be flexible to travel to any of our sites and should hold a clean current driving licence and have access to your own transport.
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