Personal Assistant Assignment Type: Temporary, ongoing basis where you will be engaged via HaysLocation: ChichesterWorking Environment: office based on site Pay type:petitive hourly pay rate
Our clientThe World’s pre-eminent super-luxury automotive brand based in Goodwood, near Chichester, West Sussex, whichprises its global headquarters and Global Centre of Luxury Manufacturing Excellence.The RoleWhat awaits you?Key accountabilities:
Controls and maintains Director’s diary management
Ensures the appropriateness of personal and business appointments
Forward planning to ensure availability of the necessary business information required for eachmitment
Provision of detailed itineraries and suitable travel arrangements and subsequentpletion of expense reconciliation. Includes arranging and facilitating local and international business travel. Visa applications where applicable.
Ensure input of meetings/events/business trips into Group Benefits/Trusts systems as necessary.
Ensures confidential and sensitive handling of information
Deals with highly confidential and sensitive information appropriately and with great discretion.
Arranges and/or supports meetings involving the Director of Globalmunications
Ensures availability of supporting meeting documentation in a timely way; supports with preparation of meeting submissions to deadline, ensuring adequate prior diary time is maintained.
Books meeting room (including catering, presentation equipment etc.) as required.
Sets agenda and takes minutes as required (especially internal meetings), proactively following up and steering timely delivery on topics discussed, constantly maintaining confidentiality.
General support to Director ofmunications
Manages all Director enquiries, filtering as appropriate.
Meets and greets guests and supports at events as required. Maintains a well-rounded knowledge of the business, including areas overseen by the Director of Globalmunications.
Liaises with the offices of the Board and other members of the senior leadership team, ensuring a smooth and open relationship.
Supports the senior management team, including ad hoc event and project support
Manages the day-to-day running of the office, including ordering stationery and office equipment where required.
Supports the Business Administrator raising purchase orders.
Supports onboarding of new starters, by ordering appropriate equipment, ensuring all new-starter information is readily available to them. Maintains an inventory of all IT equipment within the business.
What should you bring along?
This role will suit an extremely hands-on, flexible, and proactive individual who is not afraid of hard work and thrives on challenge. If you enjoy taking initiative and are excited by the prospect of making a real impact in a dynamic environment, this is the perfect opportunity for you.
Benefits:Access to a subsidised restaurantHays Go1 training platform which offers a library of over 70,000 courses.Access to Ben – Offers support across a wide range of topics such as mental health well-being, financial or legal mattersLocal retail and restaurant discounts35 days annual leave (Including bank holidays)What next?If you are interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now on 0116 261 5001.
#4726632 - Jane Pretty