Job overview
**Previous Applicants need not apply**
An opportunity has arisen for an experienced Medical Secretary to join our team in the Community Paediatrics department. You will be based in the Child Development Centre at Worthing Hospital, Lyndhurst Road, Worthing.
Duties include providing a comprehensive and efficient secretarial and administrative service to the Consultant Community Paediatricians and the wider members of our team to include Specialty Doctors, Junior Doctors and therapists. To ensure all work is prioritised according to the needs of the service.
Main duties of the job
Duties include providing a comprehensive and efficient secretarial and administrative service to the Consultant Community Paediatricians and the wider members of our team to include Specialty Doctors, Junior Doctors and therapists. To ensure all work is prioritised according to the needs of the service.
Managing your own workload you will require excellent interpersonal skills and be able to communicate with NHS colleagues, patients, relatives, schools, Social Workers by telephone, email and face to face.
You must be adaptable and have the ability to embrace change.
Knowledge of working within a health care environment is desirable but not essential.
Working for our organisation
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop. We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Detailed job description and main responsibilities
To provide a comprehensive Medical Secretary and personal assistant service to the Consultant Community Paediatricians and the wider Child Development Centre team.
To assist within the department coordinating the health responses from education for statutory assessments of special educational need in accordance with the Education Act.
To support the Child Health Administration Coordinator in dealing with calls from Social Services with regards to safeguarding medical requests.
To book clinic appointments for your Consultants and the wider team.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Person specification
Experience and Qualifications
Essential criteria
1. GCSE Grade C/4 or above in English and Maths
2. Secretarial/PA Qualification
3. At least two years experience as a Medical Secretary or Secretary
4. Advanced Keyboard skills including a recognised typing qualification
5. Excellent knowledge of a full range of administrative and secretarial procedures and systems
6. Experience of working with IT systems
7. Ability to deal with telephone calls/typing letters with a potentially distressing or emotional content
8. Experience of audio typing
Desirable criteria
9. Knowledge of medical terminology
10. Previous NHS work experiences in an acute or primary setting
11. Demonstrable and proved IT skills
Specific Requirements
Essential criteria
12. Proven organisational skills
13. Ability to multi task
14. Ability to maintain patient confidentiality
Desirable criteria
15. Careflow training and experience
16. Evolve Training and experience
Skills
Essential criteria
17. Flexibility and adaptability to changing situations
18. Excellent communication skills (verbal and written)
19. Ability to work to deadlines and meet conflicting demands
20. Awareness of confidentiality in accordance with the Data Protection Act
People Management and Development
Essential criteria
21. Ability to develop and maintain supportive relationships within the team.
Equality, Diversity, and Inclusion
Essential criteria
22. Evidence of having championed diversity in previous roles
23. Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications