We are recruiting for an experienced Coordinator ideally with a background in property maintenance.
The Role
The role is coordinating works for legal disrepairs and damp & mould repairs. This involves liaising with tenants, subcontractors and Site Managers, raising PO's, sending letters confirming dates of work, ensuring the client(s) is updated, ensuring all spreadsheets and CRM systems are updated.
This is a fast-paced position working to targets and deadlines which can be pressurised.
Our ideal person will have knowledge of or be able to learn SOR codes (schedule of rates) and have run subcontractors before.
This is a full-time office-based (not remote working) position. Our hours of work are 8am to 5pm Monday to Friday.
About Gilmartins
Gilmartins is a family owned and run business; our staff are valued and our ethos is to promote from within. Where your career progresses with us is shaped by your own ambition, personal drive, performance and skills – it’s all in your hands!
We work in social housing and provide reactive repairs, planned and voids projects for local authorities and housing associations.
Gilmartins office is on the Woodside Estate in Houghton Regis (Houghton Hall Park LU5 5YG) to a modern, well equipped office and great facilities.
Main Responsibilities:
* Liaising with tenants, subcontractors, Site Managers to arrange for works to be carried out
* Raising purchase orders
* Sending letters to tenants confirming works
* Ensuring the client is kept informed
* Updating both our CRM and the clients CRM
* Updating Excel spreadsheets
Essential Skills / Experience for this role:
* Highly organised
* Excellent time management
* Self-starter who is able to manage own time and priorities
* Excellent communication skills both verbal and written
* Excellent MS Office skills especially Excel and Outlook
Company Benefits:
* Excellent career development opportunities
* Employee Welfare Scheme – access to a range of support and advice by telephone and a via a mobile phone app
* Employee ‘Perks’ discount offers on a range of services and products
* Free group Personal Trainer sessions after work every Thursday
* Hamper at Christmas