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Job Title: Senior Administrative Officer – Facilities, H&S. - Mandarin preferred.
The Skills You'll Need: Ideally fluent in Mandarin, Administration, health & safety, facilities management
Your New Salary: Competitive
Office based OR Hybrid: Office based
Working hours: 2pm finish on Fridays, 8-5pm Mon-Thurs, 1 hour lunch, which is free.
What You'll be Doing:
General office administration support –
* Support general office administration tasks;
* Coordinate and manage property lease negotiations, renewals, documentation, and maintain accurate records of agreements;
Office facilities & maintenance –
* Manage planned and reactive maintenance of critical systems, including HVAC, water hygiene, electrical compliance, and lab equipment;
* Arrange for routine maintenance, checks and certifications such as EICR, PAT test etc.;
* Act as a primary point of contact with local councils, managing communication regarding site regulations, permits, inspections, and ensuring compliance with local council requirements;
Health & Safety Compliance –
* Conduct risk assessments, fire safety checks, site inspections, and ensure compliance to regulations (e.g. HSE, COSHH);
* Keep company H&S and facilities policies up to date;
Emergency Preparedness –
* Oversee fire safety procedures, including alarm testing, emergency lighting, drills, and risk assessments;
Security & Access Control –
* Ensure the functionality of security systems, keyholder responsibilities, and access management; Conduct weekly building checks;
Contractor Management –
* Coordinate external service providers for building maintenance, pest control, equipment servicing, and compliance testing;
Training & Audits –
* Deliver safety inductions, oversee training programs, and conduct regular audits to ensure workplace safety and efficiency;
* Undertake other ad hoc assignments as required;
The Skills You'll Need to Succeed:
* Proven experience in administration, health & safety, and/or facilities management, preferably within laboratory or R&D environments;
* Solid understanding of workplace safety regulations, facility management, and general administration procedures;
* Excellent problem-solving, negotiation and communication skills;
* Health & Safety certifications preferred, such as NEBOSH/IOSH certification;
* Proficient in English, Chinese mandarin speaking will be a plus but not essential;
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PeopleFirstiscommittedtoincreasingdiversity,andmaintaininganinclusiveworkplaceculture.Wewelcomeapplicationsfromallqualifiedcandidatesregardlessoftheirethnicity,race,gender,religiousbeliefs,sexualorientation,yearofbirth,relationshipstatusorwhetherornottheyhaveadisability.
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