Job Description
Administrator
Location: Saxmundham
Contract Type: Permanent, Full-time (Site-Based)
We are seeking a dedicated Administrator to provide vital support to our commercial, document control, and operational functions.
This is an excellent role for someone who thrives in a project environment, enjoys variety, and has strong organisational and Excel skills. You will play a key role in supporting the smooth operation of the project office, working closely with commercial and site-based teams to ensure accurate data management, document flow, and administrative support.
The position is based within a modern, well‑equipped site office, giving you direct exposure to project activity, stakeholder interaction, and the daily flow of a live major infrastructure scheme.
Key Responsibilities
Commercial Support
* Maintain and update Excel trackers, reports, and data logs for the commercial team.
* Assist with collating information for valuations, cost tracking, subcontractor documentation, and internal reporting.
* Provide general administrative support to the Commercial Manager and team members.
Document Control Assistance
* Support the Document Control team with filing, updating, and distributing project documentation.
* Help maintain system accuracy within platforms such as iConnect (training provided).
* Ensure correct version control and document compliance across assigned areas.
Operational & Site Team Support
* Provide administrative assistance to the Operations team as needed.
* Support coordination tasks such as scheduling, communication updates, and information requests.
* Liaise with site personnel to support day‑to‑day workflow and ensure efficient communication.
About You
We are looking for someone who can confidently operate in a busy project environment and take ownership of their work.
Essential Skills & Criteria
* Strong Excel capability (formulas, lookups, pivot tables, data entry accuracy).
* High attention to detail and commitment to quality.
* Proactive, organised, and able to manage workload independently.
* Good communication skills and comfortable interacting with a range of stakeholders.