Title:
Document Controller
OVERVIEW
ROLE
Primarily reporting to the Lead Document Controller, the Document Controller will provide a document control function to the project. This will entail accurate and efficient preparation and management of documentation in a timely manner in line with agreed standards.
RESPONSIBILITIES
• Numbering and identification of documents
• Filing and organisation of documents (both electronic and / or hardcopies)
• Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle
• Updating of MDR/SDRL registers of applicable documents
• Distribution of documents within all levels of the project team and external parties
• Progress reporting on document status / maintaining KPIs (Key Performance Indicators)
• Checks compliance and quality of documents and revision control
• Timely expediting of Project and Programme document control reporting, requirements and procedures
• Document receipt, registration, copying, workflow and transmittal as dictated by the project / programme requirements
• Processing documents to become Records
• Interfaces with engineers, project quality team, sub-contractors and client
ACCOUNTABILITIES
• Provide a professional document control function to the projects agreed standards.
• Contribute to the development and implementation of improvements in the Document Control function
• To work in compliance with the Collaborative Management Plan
AUTHORITIES
• Confirming documentation from the project team members meets the required document control standards prior to issue for use.
• Raising any deviation from or non- compliance with the Document Control process as a condition report to trigger investigation and learning.
EXPERIENCE, SKILLS AND KNOWLEDGE
• Previous experience as a Document Controller
• Proficient user of Enterprise Document Management Systems
• Proficient in MS Office tools
• Proficient user of SharePoint
• Must be detail-oriented and be extremely accurate and methodical